Sponsorship Coordinator

Saint Francis Healthcare System•Cape Girardeau, MO

About The Position

In collaboration with Marketing and Strategic Communications leadership, the Sponsorship Coordinator oversees all Healthcare System sponsorships, managing the process from initial request through submission of the final invoice. This is a full-time, benefits-eligible position scheduled for 80 hours per two-week pay period, working days Monday through Friday from 8:00 a.m. to 4:30 p.m. The role coordinates sponsorship approvals, communications, event logistics, marketing workflows, invoices, and payments. It also researches sponsorship opportunities aligned with Saint Francis Healthcare System’s mission and goals and supports departmental administrative operations. Saint Francis Healthcare System is a Catholic healing ministry serving more than 715,000 people across five states. Its mission is to provide healing, wellness, quality, and love inspired by faith in Jesus Christ. Benefits for eligible colleagues include medical, prescription, dental, and vision coverage; earned time off; retirement benefits with immediate matching; education assistance; and other support and insurance programs.

Requirements

High school diploma or GED.
At least 21 years of age with a valid driver’s license.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong written and verbal communication skills.
Excellent organizational skills and ability to manage multiple projects and deadlines.
Experience coordinating project workflows, approvals, invoices, and administrative processes.
Strong attention to detail, proofreading, and time-management skills.
Ability to work independently and perform effectively in a fast-paced environment.

Nice To Haves

Bachelor’s degree.
1–3 years of experience as an administrative assistant, production manager, office manager, in event planning, or in a similar role.

Responsibilities

Serve as the primary contact for sponsorship requests and coordinate approvals, communications, and sponsor needs.
Manage marketing project workflows through Monday.com, including routing layouts, copy, proofs, and approvals.
Process invoices, requisitions, and sponsorship-related payments through Workday.
Coordinate event logistics, including booth staffing, attendees, promotional materials, and communications.
Research and track sponsorship opportunities that align with Saint Francis Healthcare System’s mission and goals.
Maintain accurate records of sponsorships, budgets, event participation, and related expenses.
Coordinate onsite and offsite Chamber of Commerce events, including scheduling, catering, setup, and attendee communications.
Monitor shared Marketing email accounts and manage promotional initiatives such as elevator posters and birth announcements.
Support departmental operations through reporting, correspondence, inventory management, and other administrative duties.

Benefits

Medical, prescription, dental, and vision coverage, available on the first of the month after hire date.
Saint Francis Medical Services Discount.
Earned Time Off based on relevant years of work history; combines vacation, sick, holidays, and personal days.
Retirement benefits with immediate matching.
Education assistance up to $5,000 per calendar year for colleagues with one year of service after graduation.
Benefit Support through Health Advocate.
Employee Assistance Program.
Flexible Spending Accounts.
Identity Theft Protection.
Pet Insurance.
Earned Wage Access.