Sponsorship Coordinator

Informa Group Plc.•Boulder, CO

2h•$52,000 - $58,000•Hybrid

About The Position

The Sponsorship Coordinator helps turn sponsorship commitments into successful event experiences. The role owns defined sponsorship programs and serves as a customer-facing point of contact, coordinating with sponsors, internal teams, vendors, and event partners from sales handoff through onsite execution and post-event wrap-up. It combines event execution, project management, and client service, with responsibility for managing multiple events and sponsorship programs simultaneously. The coordinator independently manages fulfillment for assigned events and programs while collaborating with more experienced colleagues on larger and more complex events. The position can be based in Informa Markets’ Boulder, Colorado or Phoenix, Arizona offices. The organization works in person with colleagues, customers, or partners three days a week or more; when not working together in an office or at an event, employees may work from home or remotely. The role includes travel to conferences and tradeshows approximately 5–8 times per year and extended onsite event hours as required. The salary range is $52,000–$58,000.

Requirements

1–3 years of experience in events, tradeshows, conferences, hospitality, experiential marketing, sponsorship fulfillment, or another customer-facing environment involving complex project coordination.
Bachelor’s degree in event planning, marketing, hospitality, business, or a related field, or equivalent professional experience.
Strong customer-facing communication and relationship-building skills.
Ability to organize multiple projects, deadlines, stakeholders, and deliverables simultaneously.
Ability to translate complex information into clear plans and next steps.
Strong attention to detail and ability to understand the larger event experience.
Professional judgment and ability to identify when an issue requires escalation.
Ability to work independently and collaborate effectively across multiple teams.
Willingness to travel to conferences and tradeshows approximately 5–8 times per year.
Ability to work extended onsite event hours as required.

Nice To Haves

Hands-on experience supporting live events is strongly preferred.

Responsibilities

Serve as the primary customer-facing contact for assigned sponsorship programs from sales handoff through post-event wrap-up.
Build sponsor relationships through proactive communication, responsiveness, accurate follow-through, and professional customer service.
Explain timelines, requirements, deliverables, and process expectations to sponsors, and communicate changes, risks, or potential challenges proactively.
Identify opportunities to improve the execution and value of contracted sponsorship commitments.
Translate sponsorship agreements into project plans, timelines, milestones, responsibilities, and deliverables.
Manage multiple sponsorship programs and events concurrently while tracking deadlines and dependencies.
Maintain project documentation and status tracking for sponsors and internal stakeholders.
Communicate contract obligations and requirements across Operations, Marketing, Sales, Conference, Registration, Technology, and other teams.
Anticipate gaps, conflicts, and risks, and work with stakeholders to develop solutions.
Manage assigned sponsorship budgets and coordinate vendor requirements.
Escalate complex exceptions while maintaining ownership of the client experience.
Coordinate sponsorship and marketing opportunities across in-person, hybrid, and digital events.
Coordinate development and implementation of sponsor graphics, signage, branding, digital assets, and other event elements.
Work with conference and content teams to execute contracted sponsor integrations within programming.
Coordinate with Operations and vendors on the production, placement, timing, and execution of sponsorship elements.
Identify creative ways to improve sponsor visibility, engagement, and experience within contracted commitments.
Participate in pre-event reviews and onsite walkthroughs to confirm sponsorship readiness.
Serve as an onsite sponsorship contact and ensure contracted elements are delivered as expected.
Coordinate with internal teams and vendors to resolve onsite issues when plans change.
Help make operational challenges as invisible as possible to sponsors and attendees.
Participate in post-event reviews, document learnings, and recommend improvements for future events.

Benefits

Welcoming culture with in-person and online social events, a charity day, and colleague groups and networks.
Up to four volunteer days per year, with charity match funding available.
Career development through bespoke training, mentoring platforms, LinkedIn Learning courses, and support for internal job moves.
15 days of PTO, increasing to 20 days after three years and 25 days after six years.
10 national holidays and a birthday leave day.
Opportunity to work from almost anywhere for up to four weeks per year.
401(k) match.
Health, vision, and dental insurance.
Parental leave.
Employee Stock Purchase Plan offering company shares at a minimum 15% discount.
Employee assistance program, mental health first aiders, and free access to a wellness app.
Global awards and kudos programs recognizing great work.