Sponsorship Coordinator

St. Francis Medical Center•Cape Girardeau, MO

About The Position

In collaboration with Marketing and Strategic Communications leadership, the Sponsorship Coordinator oversees Healthcare System sponsorships from the initial request through submission of the final invoice. The role coordinates sponsorship approvals, communications, sponsor needs, project workflows, payments, and event logistics, while maintaining accurate records of sponsorships, budgets, event participation, and expenses. The coordinator also supports marketing initiatives and departmental administrative operations. This is a full-time position scheduled for 80 hours per two-week pay period, working days Monday through Friday from 8:00 a.m. to 4:30 p.m. The position includes benefits.

Requirements

High school diploma or GED required.
At least 21 years of age with a valid driver’s license.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong written and verbal communication skills.
Excellent organizational skills and ability to manage multiple projects and deadlines.
Experience coordinating project workflows, approvals, invoices, and administrative processes.
Strong attention to detail, proofreading, and time-management skills.
Ability to work independently and perform effectively in a fast-paced environment.

Nice To Haves

Bachelor’s degree preferred.
1–3 years of experience as an administrative assistant, production manager, office manager, in event planning, or in a similar role preferred.

Responsibilities

Serve as the primary contact for sponsorship requests and coordinate approvals, communications, and sponsor needs.
Manage marketing project workflows through Monday.com, including routing layouts, copy, proofs, and approvals.
Process invoices, requisitions, and sponsorship-related payments through Workday.
Coordinate event logistics, including booth staffing, attendees, promotional materials, and communications.
Research and track sponsorship opportunities that align with Saint Francis Healthcare System’s mission and goals.
Maintain accurate records of sponsorships, budgets, event participation, and related expenses.
Coordinate onsite and offsite Chamber of Commerce events, including scheduling, catering, setup, and attendee communications.
Monitor shared Marketing email accounts and manage promotional initiatives such as elevator posters and birth announcements.
Support departmental operations through reporting, correspondence, inventory management, and other administrative duties.

Benefits

Medical, prescription, dental, and vision coverage, available on the first of the month after hire date.
Saint Francis Medical Services Discount.
Earned Time Off (ETO) combining vacation, sick, holidays, and personal days.
Retirement benefits with immediate SFHS matching.
Education assistance up to $5,000 per calendar year for colleagues with one year of service, after graduation.
Benefit Support through Health Advocate.
Employee Assistance Program.
Flexible Spending Accounts.
Identity Theft Protection.
Pet Insurance.
Earned Wage Access.