Specialist, Commercial Operations
About The Position
World Fuel is seeking a Specialist, Commercial Operations to join its Petro Air team in Guaynabo, Puerto Rico. The role supports commercial operations and fuel supply activities across Puerto Rico and the Caribbean, working with commercial, supply, finance, and operational teams to help execute day-to-day business activities efficiently. The position reports to the Senior Manager, Supply. The successful candidate will coordinate fuel supply nominations, monitor supply availability, manage purchasing agreements, prepare reports, and process invoices and purchase orders. The role also supports administrative operations, regulatory submissions and renewals, audit preparation, recordkeeping, and process improvement. This position offers exposure to commercial and supply operations across the Caribbean and opportunities to develop within a global organization.
Requirements
- At least 1 year of experience in commercial operations, supply chain, business operations, logistics, administration, or a related field.
- Strong analytical and problem-solving skills.
- Ability to manage multiple priorities and deadlines in a dynamic environment.
- Excellent organizational skills and attention to detail.
- Proficiency with Microsoft Excel and other Microsoft Office applications.
- Strong written and verbal communication skills.
- Ability to collaborate effectively across departments and organizational levels.
- Self-starter able to work independently while contributing to a team environment.
Nice To Haves
- Bachelor's degree in Business Administration, Finance, Supply Chain, Logistics, Accounting, or a related field (preferred).
Responsibilities
- Coordinate weekly fuel supply nominations with suppliers to support business requirements.
- Monitor supply availability and collaborate with stakeholders to optimize supply against forecasted demand.
- Manage the creation, maintenance, and renewal of Blanket Purchase Agreements (BPAs).
- Prepare and analyze operational and commercial reports, including ad hoc reports as needed.
- Process and track invoices, purchase orders, payment requests, and related documentation.
- Support daily commercial and administrative activities.
- Maintain accurate physical and electronic records and safeguard confidential information.
- Prepare, update, and distribute reports, presentations, spreadsheets, and other business documents.
- Coordinate regulatory submissions, applications, filings, and supporting documentation with government agencies and regulatory authorities.
- Monitor license, permit, certification, and registration expiration dates and coordinate timely renewals.
- Assist with documentation requests and preparation for internal and external audits.
- Identify opportunities to improve processes, efficiency, and operational effectiveness.
- Support special projects and other initiatives as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
