Specialist, Commercial Operations
About The Position
World Fuel is seeking a Specialist, Commercial Operations to join its Petro Air team in Puerto Rico. The role supports commercial operations and fuel supply activities across Puerto Rico and the Caribbean, working with commercial, supply, finance, and operational teams to help execute day-to-day business activities efficiently. The position reports to the Senior Manager, Supply. This role coordinates fuel supply nominations, monitors supply availability, manages purchase agreements, prepares operational and commercial reporting, and processes related financial and administrative documentation. It also supports regulatory submissions and renewals, audit preparation, recordkeeping, process improvements, and special projects.
Requirements
- Minimum of 1 year of experience in commercial operations, supply chain, business operations, logistics, administration, or a related field.
- Strong analytical and problem-solving skills.
- Ability to manage multiple priorities and deadlines in a dynamic environment.
- Excellent organizational skills and attention to detail.
- Proficiency with Microsoft Excel and other Microsoft Office applications.
- Strong written and verbal communication skills.
- Ability to collaborate effectively across multiple departments and levels of the organization.
- Self-starter with the ability to work independently while contributing to a team environment.
Nice To Haves
- Bachelor's degree in Business Administration, Finance, Supply Chain, Logistics, Accounting, or a related field is preferred.
Responsibilities
- Coordinate weekly fuel supply nominations with suppliers to support business requirements.
- Monitor supply availability and collaborate with stakeholders to help optimize supply against forecasted demand.
- Manage the creation, maintenance, and renewal of Blanket Purchase Agreements (BPAs).
- Prepare and analyze operational and commercial reports, and provide ad hoc reporting support.
- Process and track invoices, purchase orders, payment requests, and related documentation.
- Support daily commercial and administrative activities to ensure smooth business operations.
- Maintain accurate physical and electronic records while safeguarding confidential information.
- Prepare, update, and distribute reports, presentations, spreadsheets, and other business documents.
- Coordinate regulatory submissions, applications, filings, and supporting documentation with government agencies and regulatory authorities.
- Monitor license, permit, certification, and registration expiration dates and coordinate timely renewals.
- Assist with documentation requests and audit preparation activities for internal and external audits.
- Identify opportunities to improve processes, increase efficiency, and enhance operational effectiveness.
- Support special projects and other initiatives as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
