Site Liaison - Kings County

California Teaching Fellows Foundation•Fresno, CA

About The Position

The Site Liaison provides supervision and operational support for assigned CTFF afterschool program sites. The role involves regularly visiting school sites, supporting coordinators and tutors, monitoring program performance and employee concerns, documenting observations, and reporting recommendations and urgent issues to the program director. The liaison mentors site coordinators, conducts performance evaluations, helps establish goals, and works with site and district administrators to meet contractual goals and maintain productive programs. The role also includes reviewing attendance records for accuracy and grant compliance; assisting with recruitment, interviewing, hiring, placement, and reclassification of personnel; and supporting monthly academies through coordination, training, and preparation of instructional materials. When applicable, the liaison establishes site budgets, allocates grant funds, reports budget status, and prepares for audits. The position follows direction from the program director, attends staff meetings, and performs other assigned duties.

Requirements

A four-year college degree in business management or administration is highly preferred.
Three to five years of directly related work experience is preferred, including experience with nonprofit organizations in an educational setting.
Demonstrated experience working with children in youth development and community service.
Valid California Class C driver’s license in good standing.
Genuine desire to support young people in achieving their educational accomplishments and goals.
Ability to communicate in and understand English, including its structure, vocabulary, spelling, composition, and grammar.
Exceptional written, verbal, and interpersonal communication skills.
Ability to lead and motivate groups and individuals.
Creative and strategic thinking skills.
Ability to mediate and negotiate successfully with individuals and groups, internally and externally.
Strong project management skills and ability to balance competing priorities, complex situations, and tight deadlines.
Excellent word-processing, database, and Microsoft Office skills, including Word, Excel, and Outlook.
Proven leadership skills and a general understanding of human resources management and business operations.
High ethical and moral standards, honesty, trustworthiness, respect and sensitivity toward others, cultural awareness, flexibility, and a sound work ethic.
Ability to work in a fast-paced environment, multitask, and meet job-related goals, objectives, and timelines.

Nice To Haves

Four-year college degree in business management or administration.
Three to five years of directly related work experience, including work with nonprofit organizations in an educational setting.

Responsibilities

Supervise assigned afterschool program operations and personnel through regular visits to school sites.
Support site coordinators and tutors, and communicate and reinforce company policies and program guidelines.
Document site observations, including operational status, employee concerns, improvement areas, successes, and relationships with school district personnel; submit documentation and recommendations to the program director.
Immediately report employee issues requiring attention or investigation and help address performance issues with site leadership and human resources.
Evaluate site observation reports and use independent judgment to recommend or implement changes to procedures, standards, and operations.
Participate in screening, interviewing, and hiring applicants and reclassifying existing personnel.
Develop methods, procedures, and standards for afterschool program personnel and participate in formulating program policies.
Conduct performance evaluations of coordinators and tutors and plan short- and long-term performance goals.
Mentor site coordinators and consult with them about daily program operations.
Maintain productive relationships with school and district administrators and cooperate with them to meet CTFF contractual goals.
Represent CTFF at scheduled meetings at school sites, school district offices, and county offices of education.
Keep informed about changes affecting programs, such as grant funding and budgets, and communicate changes and recommendations to site coordinators.
Review and respond to email from site personnel; complete company forms related to employee status, policies, discipline, and site observations; and schedule employee meetings as needed.
Maintain and review attendance records for accuracy and compliance with grant requirements, where applicable to the region.
When applicable, establish site budgets, allocate grant funds, report budget status to the appropriate state agency, and prepare for financial audits.
Assist human resources with recruitment; review regional applicants in PayCom; schedule initial interviews; make hiring decisions; facilitate placement and onboarding; and arrange temporary substitute placements.
Reclassify site personnel when needed, including employment-status changes, demotions, promotions, and reassignments.
Attend and support monthly academies, coordinate training or activities, serve as a trainer, prepare curriculum and instructional materials, communicate academy schedules, enforce attendance, and ensure academy content is shared with personnel.
Follow direction from the program director, offer recommendations to improve efficiency and operations, attend staff meetings, and perform other duties as assigned.