Site Liaison - Sacramento County

California Teaching Fellows Foundation•Carmichael, CA

18h

About The Position

The Site Liaison provides supervision and operational support for assigned CTFF afterschool program sites. The role regularly travels to assigned school sites, supports site coordinators and tutor personnel, monitors program performance, documents observations, and reports recommendations or employee issues to the program director. The position also contributes to personnel performance management, hiring and placement, program policies and procedures, school and district relationships, and staff training academies. Depending on assigned responsibilities, the Site Liaison may manage site budgets, allocate grant funds, report budget status, and prepare for financial audits. The role supports grant compliance through attendance-record review and maintains required employee and site documentation. The Site Liaison follows the direction of the program director and attends staff meetings and other required meetings.

Requirements

A four-year college degree in business management or administration is highly preferred.
Three to five years of directly related work experience is preferred, including experience with nonprofit organizations in an educational setting.
Demonstrated experience working with children in youth development and community service.
A California Class C driver’s license in good standing.
Genuine interest in supporting young people’s educational aspirations and goals.
Ability to communicate in and understand English, including its structure, vocabulary, spelling, composition, and grammar.
Exceptional written, verbal, and interpersonal communication skills.
Ability to lead and motivate groups and individuals.
Creative and strategic thinking skills.
Ability to mediate and negotiate successfully with internal and external individuals and groups.
Strong project management skills and ability to manage competing priorities, complex situations, and tight deadlines.
Excellent word-processing, database, and Microsoft Office skills, including Word, Excel, and Outlook.
Proven leadership skills and a general understanding of human resources management and business operations.
High ethical and moral standards, honesty, trustworthiness, respect for and sensitivity to others, cultural awareness, flexibility, and a sound work ethic.
Ability to work in a fast-paced environment, manage multiple assignments, and meet job-related goals, objectives, and timelines.

Nice To Haves

A four-year college degree in business management or administration.
Three to five years of directly related work experience, including work with nonprofit organizations in an educational setting.

Responsibilities

Supervise assigned afterschool program site operations and personnel, and regularly visit assigned school sites according to a structured schedule.
Support site coordinators and tutor personnel by communicating and reinforcing company policies and program guidelines.
Document site observations, including operating conditions, employee concerns, improvement areas, accomplishments, and relationships with school district personnel; submit reports and recommendations to the program director and promptly report issues requiring attention or investigation.
Monitor and help resolve employee performance issues in cooperation with site leadership and human resources.
Exercise discretion in evaluating site reports, developing personnel procedures and standards, participating in program policy formulation, and screening, interviewing, hiring, or reclassifying personnel.
Conduct performance evaluations and establish short- and long-term goals for site coordinators and tutors.
Mentor site coordinators and provide consultation about daily program operations.
Maintain productive relationships with school and district administrators and work with them to meet contractual goals and support program operations.
Attend and represent CTFF at meetings at assigned school sites, school districts, or county offices of education.
Monitor changes affecting programs, such as grant funding or budgets, and communicate relevant information and recommendations to site coordinators.
Review and respond to site personnel email; complete required employee-status, policy-enforcement, disciplinary, observation, and related forms; and schedule employee meetings as needed.
Maintain attendance records and review them for accuracy and compliance with grant funding requirements, where applicable to the region.
If applicable, establish site budgets, allocate grant funds, report budget status to the appropriate state agency, and prepare for audits.
Assist human resources with recruitment; review regional applicants in PayCom, schedule interviews, make hiring decisions, facilitate new-hire placement and preparation, arrange substitute coverage, and reclassify existing personnel as needed.
Attend and support monthly academies, help coordinate training and activities, serve as a trainer, prepare curriculum and instructional materials, communicate academy information, enforce attendance requirements, and ensure academy content is communicated to personnel.
Follow direction from the program director, offer recommendations to improve efficiency and operations, attend staff meetings, and perform other duties as assigned.