Site Finance Manager – JLL Integrated Facilities Management (IFM)

JLL • Juncos, PR

1d • Hybrid

About The Position

The Site Finance Manager provides financial planning, forecasting, reporting, and control support for JLL Integrated Facilities Management (IFM) operations at an assigned site. The role partners with site and account leadership, operations teams, Finance, Procurement/Sourcing, and suppliers to support financial decision-making, contractual compliance, cost visibility, and operational performance. It owns the site’s end-to-end financial forecast, including direct and indirect costs, third-party services, contract-charged payroll and taxes, projects, and emergency expenses. It monitors performance against guaranteed contract costs and applicable account metrics, including GRVN, UMLV, and Open Orders, and supervises one Finance Assistant as a direct report.

The position leads annual budgeting and rolling forecasts, analyzes financial results and variances, prepares monthly financial packages and presentations, supports monthly close and financial controls, and helps maintain accurate, audit-ready records. It also provides financial support for contracts, projects, suppliers, and operational decisions, and advises leaders on risks, cost-control opportunities, and forecast changes. The work arrangement is hybrid, combining remote work and on-site presence based on operational, business, and stakeholder requirements. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, or equivalent relevant experience.
• Relevant experience in financial planning and analysis, accounting, commercial finance, or financial operations.
• Experience with budgeting, rolling forecasts, variance analysis, month-end close, accruals, purchase orders, and vendor or project cost tracking.
• Experience preparing financial reports and presenting analysis to operational or business stakeholders.
• Proficiency in Microsoft Excel and financial reporting tools.
• Knowledge of internal controls, audit documentation, and supplier or contract compliance processes.
• Strong financial analysis, forecasting, and problem-solving skills.
• High attention to detail and commitment to accurate, timely reporting.
• Ability to explain financial results clearly and make practical recommendations.
• Effective collaboration and communication with operational, finance, procurement, and supplier stakeholders.
• Sound judgment, organization, and ability to manage multiple deadlines.
• Proactive approach to identifying risks, resolving issues, and improving processes.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Experience supporting facilities management, IFM, real estate, or contract-based services.
• Previous experience supervising, coaching, or coordinating the work of others.
• Experience with ERP, procurement, or facilities management systems.

Responsibilities

• Lead development and maintenance of the site’s annual budget and rolling forecast with site operations and account leadership.
• Prepare a comprehensive forecast covering direct and indirect expenses, third-party/vendor costs, contract-charged payroll and taxes, projects, and emergency or unplanned expenses.
• Forecast costs against guaranteed contract costs and identify financial risks, opportunities, and impacts.
• Track actuals, commitments, purchase orders, accruals, and remaining forecast to maintain a current view of expected site costs.
• Develop scenarios and cost-impact analyses for operational changes, projects, emergencies, and other material decisions.
• Monitor applicable financial and contractual metrics, including GRVN, UMLV, and Open Orders; investigate exceptions and coordinate corrective actions.
• Prepare and present monthly financial packages to JLL and client stakeholders according to account requirements and deadlines.
• Analyze actuals against budget, forecast, and contractual targets; explain material variances and identify root causes.
• Update forecasts and recommend expense realignments based on actual performance, approved scope, and financial policies.
• Prepare financial commentary, dashboards, and presentations for operational reviews, management business reviews, and governance meetings.
• Identify cost trends, risks, savings opportunities, and potential overspend, and communicate practical recommendations.
• Support monthly close by coordinating accruals, expense coding, reconciliations, and supporting documentation.
• Monitor open purchase orders and commitments, and follow up on aged, unused, or inaccurate orders for resolution or closure.
• Review invoices and expense allocations for accuracy, approvals, budget availability, contractual alignment, and supporting documentation; coordinate resolution of discrepancies.
• Maintain complete, audit-ready financial records in accordance with JLL policies, client requirements, and contractual controls.
• Support internal and client audits, financial reviews, and compliance assessments; track findings and follow up on actions.
• Escalate material financial risks, control issues, unapproved costs, and potential contract or budget impacts to appropriate leaders.
• Review financial implications of operational changes, projects, emergency work, and scope or contract changes; coordinate approvals and documentation.
• Support financial tracking of operating and capital projects, including budgets, commitments, actual costs, and expected costs to complete where applicable.
• Partner with Procurement/Sourcing on supplier qualification, financial and documentation reviews, evaluations, and management business reviews.
• Support supplier compliance reviews and assess financial documentation and alignment with approved commercial terms.
• Analyze supplier spend and payment patterns, identify trends or exceptions, and advise on cost predictability and financial performance.
• Provide financial input to supplier performance discussions and cost-saving initiatives while supporting procurement and approval requirements.
• Partner with site and account leaders, translating financial information into timely, actionable recommendations.
• Advise leaders on spending patterns, forecast changes, budget risks, cost-control opportunities, and financial impacts of operational decisions.
• Provide financial guidance to Operations, Procurement/Sourcing, Finance, and suppliers within the role’s scope.
• Supervise, coach, and develop one directly reporting Finance Assistant; set priorities, review work, and support timely, accurate execution.
• Promote consistent financial processes, accurate data, accountability, and continuous improvement across site operations.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive medical, dental, and vision care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay
• Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health

What This Job Offers

• Job Type: Full-time
• Career Level: Manager