Site Finance Manager – JLL Integrated Facilities Management (IFM)

JLL•Juncos, PR

2d•$78,000 - $90,000•Hybrid

About The Position

The Site Finance Manager provides financial planning, forecasting, reporting, and control support for JLL’s Integrated Facilities Management (IFM) operations at the assigned site. The role partners with site and account leadership, operations teams, Finance, Procurement/Sourcing, and suppliers to support financial decision-making, contractual compliance, cost visibility, and operational performance. It owns the site’s end-to-end financial forecast across direct and indirect costs, third-party services, contract-charged payroll and taxes, projects, and emergency expenses. The manager monitors performance against the guaranteed contract cost and applicable account metrics, including GRVN, UMLV, and Open Orders, and directly supervises one Finance Assistant. The position leads budgeting and rolling forecasts; prepares and presents monthly financial reporting; analyzes variances, trends, risks, and savings opportunities; and supports financial close, invoice review, purchase order management, reconciliations, audits, and internal controls. It also provides financial support for contracts, projects, suppliers, and operational decisions, while advising site and account leaders and developing the Finance Assistant. The role has a hybrid work arrangement, combining remote work with on-site presence according to operational, business, and stakeholder requirements. The position does not provide visa sponsorship; candidates must be authorized to work in the United States without sponsorship. Expected compensation is $78,000–$90,000 USD per year, with final compensation dependent on factors including qualifications, location, market conditions, and internal considerations.

Requirements

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, or equivalent relevant experience.
Relevant experience in financial planning and analysis, accounting, commercial finance, or financial operations.
Experience with budgeting, rolling forecasts, variance analysis, month-end close, accruals, purchase orders, and vendor or project cost tracking.
Experience preparing financial reports and presenting analysis to operational or business stakeholders.
Proficiency in Microsoft Excel and financial reporting tools.
Knowledge of internal controls, audit documentation, and supplier or contract compliance processes.
Strong financial analysis, forecasting, and problem-solving skills.
High attention to detail and commitment to accurate, timely reporting.
Ability to explain financial results clearly and make practical recommendations.
Effective collaboration and communication with operational, finance, procurement, and supplier stakeholders.
Sound judgment, organization, and ability to manage multiple deadlines.
Proactive approach to identifying risks, resolving issues, and improving processes.
Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

Experience supporting facilities management, IFM, real estate, or contract-based services.
Previous experience supervising, coaching, or coordinating the work of others.
Experience with ERP, procurement, or facilities management systems.

Responsibilities

Lead development and maintenance of the site’s annual budget and rolling forecast with site operations and account leadership.
Prepare comprehensive forecasts covering direct and indirect expenses, vendor costs, contract-charged payroll and taxes, projects, and emergency or unplanned expenses.
Forecast costs against the guaranteed contract cost and identify projected risks, opportunities, and financial impacts.
Track actuals, commitments, purchase orders, accruals, and remaining forecast to maintain a complete view of expected site costs.
Develop scenarios and cost-impact analyses for operational changes, projects, emergencies, and other material decisions.
Monitor compliance with financial and contractual metrics, including GRVN, UMLV, and Open Orders; investigate exceptions and coordinate corrective actions.
Prepare and present monthly financial packages to JLL and client stakeholders in accordance with account requirements and deadlines.
Analyze actuals against budget, forecast, and contractual targets; explain material variances, determine root causes, and distinguish timing differences from underlying cost changes.
Update forecasts and recommend expense realignments based on actual performance, approved scope, and financial policies.
Prepare financial commentary, dashboards, and presentations for operations reviews, management business reviews, and governance meetings.
Identify cost trends, risks, savings opportunities, and potential overspend, and communicate practical recommendations.
Coordinate accruals, expense coding, reconciliations, and supporting documentation for monthly financial close.
Monitor open purchase orders and commitments, following up on aged, unused, or inaccurate orders and supporting their resolution or closure.
Review invoices and expense allocations for accuracy, approvals, budget availability, contractual alignment, and documentation; coordinate discrepancy resolution with stakeholders and suppliers.
Maintain complete, audit-ready financial records in accordance with JLL policies, client requirements, and contractual controls.
Support internal and client audits, financial reviews, and compliance assessments; track findings and follow up on agreed actions.
Escalate material financial risks, control issues, unapproved costs, and potential contract or budget impacts to appropriate leaders.
Review financial implications of operational changes, projects, emergency work, and scope or contract changes, and coordinate approvals and documentation.
Track operating and capital project budgets, commitments, actual costs, and expected costs to complete, where applicable.
Partner with Procurement/Sourcing on supplier qualification, financial and documentation reviews, evaluations, and management business reviews.
Support supplier compliance reviews, including review of financial documentation and alignment with approved commercial terms.
Analyze supplier spend and payment patterns, identify trends or exceptions, and advise leaders and suppliers on cost predictability and financial performance.
Provide financial input to supplier performance discussions and cost-saving initiatives while supporting procurement and approval requirements.
Act as a financial partner to site and account leaders, translating financial information into timely, actionable recommendations.
Advise leaders on spending patterns, forecast changes, budget risks, cost-control opportunities, and the financial impact of operational decisions.
Provide financial guidance to Operations, Procurement/Sourcing, Finance, and suppliers within the role’s scope.
Supervise, coach, and develop one directly reporting Finance Assistant; set priorities, review work, and support timely, accurate execution.
Promote consistent financial processes, accurate data, accountability, and continuous improvement across site operations.