Shipping Coordinator

West Pak Avocado•Dallas, TX

135d•$0 - $21

About The Position

West Pak Avocado is seeking a Shipping Coordinator to verify, document, and prepare incoming and outgoing shipments. The role checks shipment counts and details against bills of lading, invoices, orders, and other records; prepares shipping documents; arranges freight pickups; receives inbound products; and examines shipments for damage, shortages, and compliance with specifications. The coordinator works with the Quality Control team and communicates discrepancies, inventory shortages, and other issues to relevant personnel. The position also includes daily inventory counts and reporting, inventory entries in Famous with at least 95% accuracy, preparation of orders for next-day delivery, and completion of daily closing procedures. The coordinator follows food safety and good manufacturing practices and may maintain databases, prepare routine reports, file records, and assist other departments as needed. This role is a day-shift position, Monday through Friday, with flexible scheduling and overtime or weekend work as needed. Saturdays may be required, and Sundays may be required in special circumstances. The work involves frequent standing, walking, repetitive hand use, bending, stooping, reaching, lifting and carrying, exposure to machinery and moving mechanical parts, and work in noisy, hot, cold, or humid conditions.

Requirements

High school diploma or GED.
At least 1 year of shipping and receiving experience.
Proficient computer skills, including Word, Excel, and Outlook.
Excellent verbal and written communication skills.
Ability to work in a fast-paced environment.
Attention to detail.
Willingness to work flexible schedules, including Saturdays and, in special circumstances, Sundays.
Ability to perform the physical demands of the job, including frequent standing, walking, upper-body movement, repetitive use of both hands and fingers, bending, stooping, reaching, lifting, and carrying.
Ability to work around chemical products, machinery, moving mechanical parts, stacks and pallets, and in environments with high noise levels and temperatures from 38°F to 60°F, including hot or humid locations.
Ability to occasionally lift up to 50 pounds, with or without assistance.

Nice To Haves

Forklift experience.
Experience in the produce industry.
Working knowledge of fruit stages, sizes, and customer specifications.
Working knowledge of refrigerated products.
Primus GFS and Famous experience.
Bilingual English and Spanish skills.

Responsibilities

Verify and keep records of incoming and outgoing shipments and prepare items for shipment.
Compare shipment information and item counts against bills of lading, invoices, orders, and other records.
Prepare shipping documents and schedule freight pickups as required.
Examine incoming shipments, document and reject damaged items, record shortages, and correspond with shippers to resolve damages and shortages.
Examine outgoing shipments to ensure they meet specifications and that all items are safely and promptly loaded onto the shipment vehicle.
Receive inbound product according to West Pak procedures.
Coordinate with the Quality Control team.
Record discrepancies or damages and notify the supervisor and/or purchasing personnel.
Ensure products have been inspected before releasing the driver.
Conduct daily physical inventory counts at the end of each workday and email inventory results to designated personnel.
Monitor inventory levels and communicate order shortages to Sales.
Ensure all closing procedures are completed each day.
Enter all inbound and outbound shipments in Famous daily, maintaining 95% accuracy.
Maintain the department database, prepare routine reports, and file shipping and receiving records as needed.
Help prepare orders scheduled for next-day delivery.
Follow food safety and good manufacturing practices.
Perform other assigned duties and assist other departments when needed.