Shipping Coordinator

Syntec Optics•Rochester, NY

16d•$17 - $26

About The Position

The Shipping Coordinator is responsible for shipping and receiving activities, managing finished goods, customer overrun inventory, and packaging supplies. The role coordinates daily shipments and receipts, verifies order quantities and inventory, selects suitable packaging, maintains shipping documentation, and works with Accounting, Purchasing, Expediting, and Customer Service. The position may also support special projects, operations activities, cycle counts, year-end inventory, and reporting.

Requirements

High school diploma or GED.
At least two years of Shipping/Receiving experience.
Ability to use Excel, Word, and PowerPoint.
Ability to use Microsoft Outlook to communicate regularly with customers, vendors, and interoffice staff.
Familiarity with custom software programs for freight vendors such as UPS and FedEx.
Basic arithmetic skills and attention to detail.
Ability to handle multiple priorities.
Good communication skills.
Ability to work independently with minimal supervision.
Ability to solve practical problems and work with a variety of concrete and abstract variables where standardization is limited.
Ability to stand for long periods and occasionally lift or move up to 50 pounds.

Responsibilities

Forward daily customer shipping transactions and incoming packing lists to Accounting.
Verify whether quantities produced or plated will satisfy customer order quantities and advise the Expeditor when a job is short.
Determine proper packaging for parts shipped to and from outside services, follow work instructions, and prevent damage to customer shipments.
Review UPS, Federal Express, and local delivery service statements to help control shipping expenses.
Pull product ahead of its ship date to avoid unexpected issues on the shipping day.
Review purchase orders for outside services and packing materials to ensure they are properly closed.
Adjust overruns into inventory in a timely manner.
Ensure the accuracy of overrun and finished goods inventory.
Verify information and quantities for non-stock or special-order items.
Ensure all items are shipped correctly, including appropriate containers, correct counts, packing slips or invoices, and associated paperwork.
Receive product, verify quantities in the ERP system, and notify Purchasing of discrepancies.
Maintain a clean and organized Shipping/Receiving area.
Work with Customer Service on daily shipping requirements.
Work on special projects and related assignments when requested.
Work in other operations areas when necessary and assist Accounting with cycle counting and year-end inventory as needed.
Compile reports and track data as required.
Perform other related duties and assignments as required.