Shipping Coordinator

VJ Technologies•Bohemia, NY

18d

About The Position

The Shipping Coordinator coordinates and executes day-to-day shipping activities as a member of the Inventory Control Team. The role combines clerical and physical work handling different types of materials, including coordinating outbound shipments, preparing products and shipping documents, and supporting inventory and receiving activities. The position also involves operating material-moving equipment, maintaining organized work and storage areas, following VJX and OSHA safety requirements, and assisting with building maintenance as needed. This is a safety-sensitive position in an industrial environment. The employee must be able to perform the essential physical and communication demands of the role safely and consistently, including lifting and moving materials up to 50 pounds alone and heavier items with assistance. Local travel by car may be requested, and overtime may be needed.

Requirements

High school diploma or equivalent.
At least two years of experience in a manufacturing environment working in a shipping capacity.
Valid, clean driver's license held for a minimum of five years.
Ability to repetitively lift, move, place, pack, and unpack materials up to 50 pounds alone and heavier items with assistance.
Ability to work independently and as a team member in a close-knit, cross-functional environment.
Strong written and verbal communication skills in English.
Dexterity to adjust, repair, assemble, and prepare products, supplies, equipment, or other items according to specifications or customer requirements.
Ability to work within an ERP system.
Knowledge of MS Office Suite.
Working knowledge of logistics carriers' processes and procedures.
Reliability and ability to work overtime as needed.
Ability to multitask, prioritize, and anticipate work needs in a fast-paced environment with emphasis on quality, accuracy, and timeliness.
Ability to successfully pass a personal background check and drug screenings.
Ability to sit, walk, bend, stoop, climb, kneel, crouch, and stand regularly in an industrial environment.
Ability to repeatedly use hands and fingers to operate basic office equipment and hand and power tools standard to a production environment.
Ability to communicate continually and repetitively in person, by phone, email, and other electronic devices.
Required vision abilities include close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.
Ability to fulfill essential job functions consistently in an alert and safe manner.
Ability to use written and oral communication; read and interpret data, information, and documents; exercise judgment and reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with internal and external customers across disciplines and organizational levels.
May need to communicate with and effectively manage dissatisfied or frustrated customers and other difficult or demanding individuals.

Nice To Haves

Experience working in a research and development environment.
Knowledge of the receiving function.
Knowledge of Global Shop Solutions (GSS).

Responsibilities

Serve as the primary point of contact and coordinate daily outbound shipments.
Schedule shipments with customers and logistics carriers to meet established deadlines.
Coordinate shipping requirements with Engineering, Production, Sales, and Accounting.
Ensure products are packaged, labeled, and prepared for shipment according to product, customer, and carrier specifications.
Prepare and verify shipping documents according to company policies and customer requirements.
Track shipments and investigate transportation issues, including delays, damage, and shortages; promptly communicate issues to appropriate team members.
Maintain organized and accurate shipping records in all systems.
Operate material-moving equipment, including forklifts, pallet jacks, and hand trucks.
Assist with preparing products and equipment for shipping.
Process and inspect incoming shipments for accuracy and quality as needed.
Pack, unpack, and label stock items and containers using identification tags or other labeling equipment.
Receive and prepare orders as necessary.
Distribute materials to fellow employees as needed.
Confer with team members regarding procurement and stock availability.
Regularly inspect stock items for quantity, wear, or defects.
Clean, maintain, and organize supplies, tools, equipment, and storage areas to ensure ready access and compliance with safety regulations.
Assist with building maintenance as necessary.
Follow VJX and OSHA workplace safety requirements and policies.
May travel locally by car.