Services and Facilities Coordinator

Crane Company•Kennesaw, GA

About The Position

The Services and Facilities Coordinator provides administrative, operational reporting, facilities, and safety-compliance support. The role coordinates departmental schedules and communications, manages records and purchasing documentation, tracks performance metrics and corrective actions, and supports continuous improvement. It also compiles operational reports and KPI data, maintains the Field Event Report database, coordinates ordering and distribution of supplies, and serves as a contact for facility maintenance, vendors, and projects. The coordinator supports facility readiness, contractor compliance, safety reporting, audits, and recordkeeping. This description outlines the general nature and level of work and is not a comprehensive inventory of all duties or qualifications.

Requirements

Proficiency in Excel, PowerPoint, Microsoft Word, and Microsoft Outlook.
Excellent interpersonal and communication skills.
Basic organizational skills.
Ability to compile, sort, and interpret data.
Good organizational, time-management, and computer skills.
Quality-oriented with good attention to detail.
Ability to work independently while communicating effectively with support areas.
Ability to work in a team environment.
High school diploma or GED.

Nice To Haves

College degree or military experience.

Responsibilities

Provide administrative support, including preparing reports and presentations, coordinating meetings, and taking meeting minutes.
Manage calendars, schedules, and departmental communications.
Process purchase orders, track invoices, and maintain records.
Update visual management metrics and support continuous improvement initiatives.
Track Human Performance Errors (HPEs) and corrective actions.
Ensure completion of required documentation and job closure paperwork.
Preview Services expense reports.
Prepare and consolidate weekly, monthly, and outage-related operational reports.
Compile KPI, PPR, and Vertical Review data from department leads.
Maintain the Field Event Report (FER) database and support periodic reviews.
Coordinate ordering and distribution of PPE, apparel, giveaways, and outage support materials.
Coordinate facility maintenance, repairs, and vendor services.
Serve as a point of contact for facility projects, quotes, and walkthroughs.
Support facility readiness activities, including annual corporate preparations.
Maintain contractor compliance systems, including ISNetworld and Avetta.
Coordinate required safety documentation, including insurance certificates and OSHA records.
Prepare and submit site-hours reporting and corporate safety reports.
Support safety compliance, audits, and recordkeeping activities.
Perform other duties as assigned.