Service of Process Team Lead

Harris Loftus PLLC•Manassas, VA

50d•$22 - $24•Onsite

About The Position

HarrisLoftus, PLLC is a fast-growing law firm based in Manassas, VA, representing national clients across multiple states. We partner with financial institutions and other creditors to resolve consumer and commercial debt through professional, compliant, and results-driven legal processes. We are a team that takes the work seriously, supports each other, and rewards people who show up and get things done. This is a firm where your work matters and your growth is real. If you're someone who thrives on keeping complex moving pieces organized, holds vendors accountable, and takes pride in making sure nothing falls through the cracks — this role was written for you. HarrisLoftus is building a brand-new, dedicated Service of Process team and is looking for an experienced Team Lead to run it from Day 1. You'll manage the full service of process workflow across VA, MD, and GA — coordinating with our network of private process vendors, tracking case progress, ensuring timely and compliant service, and mentoring a junior team member. Prior experience at a private process company or in a legal operations role is a strong plus.

Requirements

Minimum 2–4 years of experience in service of process, legal operations, or a closely related field — private process company or law firm background strongly preferred
Familiarity with skip tracing methods and tools — public records, databases, social media — to support vendor efforts in locating hard-to-serve individuals
Working knowledge of process serving laws and court requirements in VA, MD, and GA
Experience managing or coordinating external vendors or service providers
Comfortable with case management systems and legal operations software; ABC Legal experience a plus
Strong attention to detail — you know the difference between a good serve and a bad one, and you hold vendors to that standard
Excellent written and verbal communication skills, including comfort with direct and difficult conversations
Detail-oriented and organized — able to track multiple active cases, spot patterns in service outcomes, and follow through consistently
Proficiency with Microsoft Office (Word, Excel)

Nice To Haves

Experience leading or mentoring a small team in a legal services, operations, or investigative setting
Active knowledge of or certification in process serving requirements in VA, MD, or GA
Familiarity with court eFiling procedures and proof-of-service requirements
Experience with ABC Legal's platform for order management, vendor tracking, and status reporting

Responsibilities

Build and lead a two-person Service of Process team from the ground up, setting standards for quality, compliance, and turnaround time
Manage the end-to-end service of process workflow — assign cases to private process vendors, track progress, and ensure timely completion across VA, MD, and GA
Serve as the primary point of contact between the firm's attorneys and external process vendors; communicate status updates clearly and proactively
Monitor vendor performance; identify underperforming vendors and escalate or replace as needed to maintain service standards
Oversee case management platforms (including ABC Legal) and ensure all records are accurate, current, and properly documented
Coordinate skip tracing efforts when individuals are difficult to locate — working with vendors or internal resources to find valid service addresses
Train and mentor the junior Specialist; build a team culture grounded in accountability, thoroughness, and professionalism
Ensure full compliance with state-specific process serving laws in VA, MD, and GA — including court filing requirements and proof-of-service standards
Maintain accurate, detailed records for all cases and document all outcomes for attorney review
Flag recurring service issues, vendor gaps, or compliance concerns to firm leadership before they become bigger problems
Field questions from attorneys and firm staff regarding service status and resolve day-to-day workflow blockers
Create a positive, professional experience in all vendor and internal interactions