Senior Tenant Coordinator

Lincoln Property Company•Philadelphia, PA

About The Position

The Senior Tenant Coordinator works directly with the VP of Tenant Coordination to coordinate tenant activities related to the construction and build-out of tenant space. The role tracks tenant information from the initial letter of intent through payment of the tenant allowance after the tenant opens, and works with the Leasing Department and tenants during lease negotiations. The position reviews tenant drawings and material submittals, coordinates approvals and correspondence, and works with architects, general contractors, leasing staff, and tenants to define and manage landlord and tenant work. It oversees tenant construction build-outs and associated budgets, schedules, and vendor performance. Other related duties may be assigned by the supervisor. Lincoln Property Company is a private real estate firm providing integrated real estate services and solutions across multiple asset types and markets. Job offers are contingent on a background check and proof of eligibility to work in the United States.

Requirements

5–7 years of experience in the commercial construction industry.
Ability to read and interpret architectural drawings.
Detail-oriented, with strong organizational skills.
Strong communication and analytical skills, including creative thinking and problem-solving abilities.
Ability to handle multiple tasks simultaneously and manage time effectively to accomplish goals.
High motivation and willingness to do what is needed to get the job done.
Ability to take direction and work independently or with others.
Strategic thinking skills, including the ability to formulate strategies and frame solutions to complex issues.
Team-oriented approach.
Excellent communication and interpersonal skills.
Highly organized and comfortable participating in several projects at once while managing day-to-day activities.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Track tenant information from the initial letter of intent through payment of the tenant allowance after the tenant opens.
Work with the Leasing Department and tenants during lease negotiations.
Review tenant drawings and material submittals, and submit comments to architects, general contractors, and tenants.
Secure necessary approvals.
Select contractors, solicit bids, and negotiate work.
Expedite the review and approval of tenant submittals, including shop drawings, signage, and storefront materials.
Issue timely correspondence to tenants in accordance with lease requirements.
Advise and consult with leasing on lease exhibits.
Coordinate landlord drawings and MEP information for distribution to tenants, clearly identifying the work required of the landlord and tenant.
Oversee tenant construction build-outs.
Ensure work is completed properly, on time, and on budget.
Manage budgets, forecast expenses, and ensure vendors adhere to requirements.
Perform other related duties as assigned by the supervisor.