Senior Project Support Specialist - MEP, NASA HQ

ASRC Federal•Washington, DC

6d•Onsite

About The Position

ASRC Federal AFSS is seeking a Senior Project Support Specialist to provide senior-level project support for NASA’s Mars Exploration Program (MEP) within the Planetary Science Division at NASA Headquarters in Washington, D.C. The role supports MEP leadership and team operations through travel and calendar coordination, meeting and correspondence support, records management, office administration, and customer-facing assistance. The position requires working onsite at Headquarters four to five days per week. Some travel may be required. The selected individual must meet government NAC and citizenship or permanent residency requirements for access to NASA GSFC and will undergo an extensive background investigation.

Requirements

Bachelor’s degree and 5–7 years of related professional experience, or 8+ years of related professional experience in lieu of a degree.
Ability to work onsite at NASA Headquarters four to five days per week.
Ability to work independently and in a team environment.
Strong attention to detail.
Ability to manage rapidly changing calendar events, including meeting rescheduling and short-notice travel changes.
Ability to respond quickly to changing environments and communicate clearly and urgently with employees and customers.
Ability to make sound decisions quickly using analysis, experience, and judgment.
Ability to learn quickly and think critically to create solutions for customer and employee needs.
Expert knowledge of Office 365, including Excel, Word, PowerPoint, Outlook, and Teams.
Proactive customer-service skills, strong problem-solving ability, and the ability to anticipate customer needs and provide solutions.
Must meet government NAC and citizenship or permanent residency requirements for access to NASA GSFC.
Must undergo an extensive background investigation.

Responsibilities

Prepare travel itineraries and authorizations; process receipts and expenses for vouchers; and maintain travel records.
Update and maintain the MEP travel calendar.
Manage and coordinate calendars for MEP leadership.
Coordinate meetings and document reviews with other NASA Directorates and Centers.
Prepare and route official NASA correspondence according to NASA standards and directives.
Maintain and update office electronic files and correspondence records.
Support MEP team meetings, take notes and track actions, and transcribe or summarize meeting notes.
Write and edit administrative communications; compose professional communications and documents; and respond to general correspondence.
Conduct a final administrative review of correspondence leaving the directorate to ensure it meets standard requirements.
Support event planning as needed.
Order and maintain office supply inventory.
Greet visitors and escort them to meeting locations.
Use the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to ensure MEP actions are actively addressed.
Coordinate office moves, cleaning, and reconfiguration.
Perform additional duties as assigned.