Senior Project Support Specialist - MEP, NASA HQ

ASRC Federal•Washington, DC

7d•$99,748 - $149,689•Onsite

About The Position

ASRC Federal AFSS is seeking a Senior Project Support Specialist to provide senior-level project support for the Mars Exploration Program within the Planetary Science Division at NASA Headquarters in Washington, D.C. The role supports NASA contract operations and includes travel and calendar coordination, correspondence and records management, meeting support, event planning, office coordination, and customer-facing assistance. The position requires onsite work at Headquarters four to five days per week. Some travel may be required.

Requirements

Ability to work onsite at NASA Headquarters four to five days per week.
Ability to work independently and in a team environment.
Attention to detail.
Ability to manage rapidly changing calendar events, including meeting rescheduling and short-notice travel changes.
Ability to respond quickly to changing environments and communicate clearly and urgently with employees and customers.
Ability to make sound decisions quickly using analysis, experience, and judgment.
Ability to learn quickly and think critically to develop solutions for customer and employee needs.
Expert knowledge of Microsoft Office 365, including Excel, Word, PowerPoint, Outlook, and Teams.
Proactive customer service skills, strong problem-solving skills, and the ability to anticipate customer needs and provide solutions.
Must meet government NAC and citizenship or permanent residency requirements for access to NASA GSFC; an extensive background investigation is required.
Bachelor’s degree and 5–7 years of related professional experience, or 8 or more years of related professional experience in lieu of a degree.

Responsibilities

Prepare travel itineraries and authorizations, process receipts and expense vouchers, and maintain travel records.
Update and maintain the MEP travel calendar.
Manage and coordinate calendars for MEP leadership.
Coordinate meetings and document reviews with other NASA Directorates and Centers.
Prepare and route official NASA correspondence in accordance with NASA standards and directives.
Maintain and update office electronic files and correspondence records.
Support MEP team meetings by taking notes and tracking actions, and transcribe or summarize meeting notes.
Write and edit administrative communications, compose professional communications and documents, and respond to general correspondence.
Review outgoing administrative communications to ensure they meet standard requirements.
Support event planning as needed.
Order and maintain office supply inventory.
Greet visitors and escort them to meeting locations.
Use the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to ensure MEP actions are actively addressed.
Coordinate office moves, cleaning, and reconfiguration.
Perform additional duties as assigned.