Senior Project Support Specialist - Earth Science Division, NASA HQ

ASRC Federal•Washington, DC

2d•$82,123 - $123,250•Hybrid

About The Position

ASRC Federal AFSS is seeking a Senior Project Support Specialist to support the Earth Science Division within NASA's Science Mission Directorate at NASA Headquarters. The role provides expert-level executive, project, program, and operational support to different elements within the division, serving as a business partner to leadership. Work includes coordinating executive operations, organizational priorities, strategic communications, travel, program administration, and mission support activities. The position is hybrid, with 4–5 days onsite at NASA Headquarters in Washington, DC. Some travel may be required. Applicants must meet government NAC and citizenship requirements for access to NASA GSFC; an extensive background investigation is required. The role requires a bachelor's degree and four or more years of related professional experience, or eight years of related professional experience in lieu of a degree. ASRC Federal offers competitive pay and benefits, which may include health care, dental, vision, life insurance, a 401(k), education assistance, and paid time off including PTO and holidays. Salary depends on factors including experience, skills, education, location, internal equity, and business needs.

Requirements

Demonstrated experience supporting executive leadership within a complex Federal organization.
Strong organizational, analytical, and project coordination skills.
Outstanding written and verbal communication skills.
Ability to independently manage multiple priorities while meeting competing deadlines.
Demonstrated experience supporting executive-level meetings, workshops, conferences, and organizational events.
Experience coordinating domestic and international Federal travel.
Strong attention to detail and ability to prepare, review, and edit executive-level documentation.
Demonstrated initiative, including anticipating organizational needs and solving problems independently.
Advanced proficiency with Microsoft Office Suite, including Outlook, Teams, Excel, Word, PowerPoint, SharePoint, and Adobe Acrobat.
Ability to exercise sound judgment when handling confidential, sensitive, and pre-decisional information.
Must meet government NAC and citizenship requirements for access to NASA GSFC.
Must complete an extensive background investigation.
Bachelor's degree plus four or more years of related professional experience, or eight years of related professional experience in lieu of a degree.

Nice To Haves

Experience with NASA systems such as CGE, PAM, NCTS, HATS, EVAMS, NAMS, STRIVES, SATERN, and related enterprise applications is preferred.

Responsibilities

Coordinate domestic and international travel using Concur Government Edition, including invitational, sponsored, intern, and foreign travel in accordance with Federal travel regulations.
Prepare travel authorizations, vouchers, travel estimates, and supporting documentation; monitor travel activities and maintain accurate travel records.
Independently manage complex calendars, scheduling priorities, and executive engagements for executive leadership.
Coordinate visitor requests through EVAMS and NAMS, support foreign national visits, and serve as an escort when required.
Coordinate executive logistics, conference room reservations, audiovisual support, Webex, Microsoft Teams, and hybrid meetings.
Coordinate program, leadership, and science team meetings, workshops, community engagement activities, and organizational events.
Track action items, assignments, and organizational deliverables to ensure timely completion.
Maintain organizational calendars, distribution lists, and communication channels supporting Earth Action activities.
Manage executive speaking engagement requests and coordinate supporting logistics.
Draft, edit, proofread, and format executive correspondence, presentations, reports, briefing materials, and organizational communications.
Prepare and route documentation through NASA administrative systems, including PAM, NCTS, HATS, and related enterprise systems.
Organize and maintain SharePoint sites, records management systems, and electronic files while safeguarding Controlled Unclassified Information and Personally Identifiable Information.
Maintain organizational databases, trackers, and reporting tools supporting program operations.
Build collaborative relationships with NASA Headquarters organizations, NASA Centers, contractors, academia, industry partners, and external stakeholders.
Evaluate existing business processes and recommend improvements to increase organizational efficiency.
Develop, update, and maintain Standard Operating Procedures, process documentation, and organizational reference materials.
Support modernization initiatives, knowledge management efforts, and implementation of new administrative technologies.
Recommend solutions to improve communication, workflow management, reporting capabilities, and customer service.