Senior Project Support Specialist - Earth Science Division, NASA HQ

ASRC Federal•Washington, DC

1d•Hybrid

About The Position

ASRC Federal AFSS is seeking a Senior Project Support Specialist to support the Earth Science Division (ESD) within NASA’s Science Mission Directorate at NASA Headquarters. The role provides expert-level executive, project, program, and operational support to different ESD elements and serves as a business partner to division leadership. Work includes coordinating executive operations, organizational priorities, strategic communications, travel, program administration, and mission support activities. The position is hybrid, with 4–5 days onsite at NASA Headquarters in Washington, DC. Some travel may be required. The successful candidate must meet government NAC and citizenship requirements for access to NASA GSFC and must undergo an extensive background investigation.

Requirements

Bachelor’s degree plus four or more years of related professional experience, or eight years of related professional experience in lieu of a degree.
Demonstrated experience supporting executive leadership within a complex Federal organization.
Strong organizational, analytical, and project coordination skills.
Outstanding written and verbal communication skills.
Ability to independently manage multiple priorities and competing deadlines.
Demonstrated experience supporting executive-level meetings, workshops, conferences, and organizational events.
Experience coordinating domestic and international Federal travel.
Strong attention to detail and ability to prepare, review, and edit executive-level documentation.
Demonstrated initiative, ability to anticipate organizational needs, and independent problem-solving skills.
Advanced proficiency with Microsoft Office Suite, including Outlook, Teams, Excel, Word, PowerPoint, SharePoint, and Adobe Acrobat.
Ability to exercise sound judgment when handling confidential, sensitive, and pre-decisional information.
Must meet government NAC and citizenship requirements for access to NASA GSFC.
Must undergo an extensive background investigation.
Some travel may be required.

Nice To Haves

Experience with NASA systems such as CGE, PAM, NCTS, HATS, EVAMS, NAMS, STRIVES, SATERN, and related enterprise applications is preferred.

Responsibilities

Coordinate domestic and international travel using Concur Government Edition (CGE), including invitational, sponsored, intern, and foreign travel, in accordance with Federal travel regulations.
Prepare travel authorizations, vouchers, estimates, and supporting documentation; monitor travel activities and maintain accurate records.
Independently manage complex calendars, scheduling priorities, and executive engagements for executive leadership.
Coordinate visitor requests through EVAMS and NAMS, support foreign national visits, and serve as an escort when required.
Coordinate executive logistics, conference room reservations, audiovisual support, Webex, Microsoft Teams, and hybrid meetings.
Coordinate program, leadership, and science team meetings, workshops, community engagement activities, and organizational events.
Track action items, assignments, and organizational deliverables to ensure timely completion.
Maintain organizational calendars, distribution lists, and communication channels supporting Earth Action activities.
Manage executive speaking engagement requests and coordinate supporting logistics.
Draft, edit, proofread, and format executive correspondence, presentations, reports, briefing materials, and organizational communications.
Prepare and route documentation through NASA administrative systems, including PAM, NCTS, HATS, and related enterprise systems.
Organize and maintain SharePoint sites, records management systems, and electronic files while safeguarding Controlled Unclassified Information (CUI) and Personally Identifiable Information (PII).
Maintain organizational databases, trackers, and reporting tools supporting program operations.
Build collaborative relationships with NASA Headquarters organizations, NASA Centers, contractors, academia, industry partners, and external stakeholders.
Evaluate business processes and recommend improvements to increase organizational efficiency.
Develop, update, and maintain Standard Operating Procedures (SOPs), process documentation, and organizational reference materials.
Support modernization initiatives, knowledge management efforts, and implementation of new administrative technologies.
Recommend solutions to improve communication, workflow management, reporting capabilities, and customer service.