Senior People and Culture Coordinator

Fujifilm•Holly Springs, NC

5d•Onsite

About The Position

The Senior People & Culture Coordinator drives and coordinates onboarding for new and transferring employees and serves as a highly visible liaison with cross-functional departments within and outside the North Carolina Region. The role manages multiple administrative priorities, competing deadlines, and recurring and non-routine People & Culture processes. It supports a seamless, accurate employee experience and upholds the company’s “People First” motto. The coordinator maintains employee records in HRIS and other People & Culture systems, facilitates and coordinates New Hire Orientation, manages routine reporting and compliance activities, and responds to onboarding and employee questions. The position partners with stakeholders across functions and locations and assists with People & Culture programs and events. FUJIFILM Biotechnologies is developing a biopharmaceutical manufacturing facility in Holly Springs, North Carolina, with drug substance production, fill-finish, and packaging. The company describes its culture as “Genki” and is guided by the purpose of “giving our world more smiles.”

Requirements

High school diploma or GED and 4–6 years of experience in a fast-paced, customer-focused Human Resources department in an administrative or equivalent role; or an associate degree and 4 or more years of experience in a fast-paced, customer-focused People & Culture department in an administrative or equivalent role; or a bachelor’s degree and 2 or more years of such experience.
At least 2 years of basic computer skills using Microsoft Office products.
Outstanding attention to detail and consistent delivery of accurate, high-quality work in a fast-paced environment.
Strong time-management and organizational skills, including the ability to work under pressure and meet tight deadlines.
Ability to use tact, discretion, and confidentiality when handling sensitive information, with professionalism and ethical standards.
Ability to approach problems flexibly and identify creative, effective solutions.
Excellent written and oral communication and presentation skills.
Initiative, ability to meet the needs of multiple internal customers, and strong customer-service skills.
Ability to resolve issues independently and seek guidance or clarification when needed.
Ability to stand for up to 60 minutes at a time.
Ability to sit for up to 60 minutes at a time.
Ability to perform repetitive motions involving the wrists, hands, and/or fingers.
Ability to operate machinery and/or power tools.
Ability to move objects weighing up to 10 pounds.

Nice To Haves

High school diploma or equivalent and 8 or more years of experience in a fast-paced, customer-focused People & Culture department in an administrative or equivalent role; or an associate degree and 6 or more years of such experience; or a bachelor’s degree and 4 or more years of such experience.
Experience facilitating New Hire Orientation or onboarding.
Intermediate-level skills in Microsoft Office products.

Responsibilities

Coordinate onboarding for new and transferring employees to ensure a seamless experience.
Maintain employee data and files, including promotions, transfers, and terminations, in HRIS (ADP, Workday) and other People & Culture systems; complete compliance audits and ensure record accuracy.
Facilitate New Hire Orientation and complete onboarding activities accurately and on time, including HR paperwork such as I-9s and E-Verify, payroll forms, and requests for new-hire systems access.
Coordinate New Hire Orientation by updating presentations, presenting HR topics, reserving conference rooms, and sending calendar invitations.
Recommend and implement improvements to New Hire Orientation content and flow to keep it relevant to the NC Region and conducive to adult learning.
Manage routine reports and dashboards for departments, FLB Global, and the site leadership team; complete required state and federal compliance reports; maintain organizational charts and anticipate internal customers’ needs.
Serve as a subject matter expert for onboarding questions from hiring managers and new hires.
Manage the People & Culture email inbox, respond to routine employee and manager questions, and route complex questions to appropriate process owners.
Manage the HR calendar.
Partner with managers, IT, Facilities, HLUS Payroll, HLUS Travel, HLUS Benefits, and other stakeholders on orientation, payroll form signatures, employee changes, and systems access updates.
Work collaboratively with cross-functional teams across multiple FLB locations.
Help ensure the employee experience reflects the company’s “People First” motto.
Assist with People & Culture programs and events, such as the Intern Program and wellness events.
Perform other duties as assigned.