Senior People and Culture Coordinator

Fujifilm•Holly Springs, NC

1d•Onsite

About The Position

The Senior People & Culture Coordinator drives and coordinates onboarding for all new and transferring employees, serving as a highly visible liaison with cross-functional departments within and outside the NC Region. The role manages multiple administrative priorities, competing deadlines, and recurring and non-routine People & Culture processes. It supports an accurate, timely, and welcoming employee experience aligned with the company’s “People First” motto. The coordinator maintains employee records and files in HRIS and other People & Culture systems; facilitates New Hire Orientation; handles onboarding paperwork and related setup; produces reports and compliance documentation; manages the People & Culture email inbox and HR calendar; and partners with stakeholders across departments and locations. The position also contributes to People & Culture programs and events and performs other duties as assigned.

Requirements

High school diploma or GED plus 4–6 years of experience in an administrative or equivalent role in a fast-paced, customer-focused Human Resources department; OR an associate degree plus 4 or more years of relevant experience in a fast-paced, customer-focused People & Culture department; OR a bachelor’s degree plus 2 or more years of relevant experience in a fast-paced, customer-focused People & Culture department.
At least 2 years of basic computer skills using Microsoft Office products.
Outstanding attention to detail and consistent delivery of accurate, high-quality work in a fast-paced environment.
Excellent time-management and organizational skills, including the ability to work under pressure and meet tight deadlines.
Ability to handle sensitive information with tact, discretion, confidentiality, professionalism, and ethical standards.
Ability to approach problems flexibly and identify creative, effective solutions.
Excellent written and oral communication and presentation skills.
Initiative and ability to meet the needs of multiple internal customers efficiently, with exceptional customer-service skills.
Ability to resolve issues independently and seek guidance or clarification when needed.

Nice To Haves

High school diploma or equivalent plus 8 or more years of experience in a fast-paced, customer-focused People & Culture department in an administrative or equivalent role; OR an associate degree plus 6 or more years of relevant experience; OR a bachelor’s degree plus 4 or more years of relevant experience.
Experience facilitating New Hire Orientation or onboarding.
Intermediate-level skills in Microsoft Office products.

Responsibilities

Coordinate onboarding for new and transferring employees and help ensure a seamless onboarding experience.
Maintain employee data and files, including promotions, transfers, and terminations, in HRIS and other People & Culture systems; complete compliance audits and ensure accuracy.
Facilitate New Hire Orientation and complete onboarding activities accurately and on time, including HR paperwork such as I-9s and E-Verify, payroll forms, and requests for new-hire system access.
Coordinate New Hire Orientation logistics, including updating PowerPoint presentations, presenting HR topics, reserving conference rooms, and sending calendar invitations.
Recommend and implement improvements to New Hire Orientation content and flow based on changing regional needs and adult-learning principles.
Manage routine reports and dashboards for departments, FLB Global, and the site leadership team; complete required state and federal compliance reports; maintain organizational charts and anticipate internal customer needs.
Serve as a subject matter expert on onboarding questions from hiring managers and new hires.
Manage the People & Culture email inbox, respond to routine employee and manager questions, and route more complex questions to appropriate process owners.
Manage the HR calendar.
Partner with managers, IT, Facilities, HLUS Payroll, HLUS Travel, HLUS Benefits, and other stakeholders on onboarding and employee-change processes.
Work collaboratively with cross-functional teams across multiple FLB locations.
Help ensure the employee experience reflects the company’s “People First” motto.
Assist with People & Culture programs and events, including the Intern Program and Wellness Events.
Perform other duties as assigned.