Senior People and Culture Coordinator

Fujifilm•Holly Springs, NC

About The Position

The Senior People & Culture Coordinator drives and coordinates onboarding for all new and transferring employees. This highly visible role works with cross-functional departments within and outside the North Carolina Region and manages multiple administrative priorities, competing deadlines, and recurring and non-routine People & Culture processes. The coordinator maintains employee data and files in HRIS and other People & Culture systems; facilitates and improves New Hire Orientation; completes onboarding and compliance activities; prepares reports and dashboards; maintains organizational charts and the HR calendar; and responds to routine employee and manager questions. The role partners with internal stakeholders across departments and locations, supports People & Culture programs and events, and helps ensure the employee experience reflects the company’s “People First” motto. The position is based in Holly Springs, North Carolina. It requires prolonged standing and sitting, repetitive hand and wrist motions, operating machinery or power tools, and moving objects weighing up to 10 pounds.

Requirements

High school diploma or GED and 4–6 years of experience in a fast-paced, customer-focused Human Resources department in an administrative or equivalent role; OR an associate degree and at least 4 years of experience in a fast-paced, customer-focused People & Culture department in an administrative or equivalent role; OR a bachelor’s degree and at least 2 years of such experience.
At least 2 years of basic computer skills using Microsoft Office products.
Outstanding attention to detail and consistent delivery of accurate, high-quality work in a fast-paced environment.
Exceptional time-management and organizational skills, including the ability to work under pressure and meet tight deadlines.
Ability to exercise tact, discretion, and confidentiality with sensitive information, while maintaining high professionalism and ethical standards.
Ability to approach problems flexibly and identify creative, effective solutions.
Excellent written and oral communication and presentation skills.
Ability to take initiative, meet the needs of multiple internal customers efficiently, and provide exceptional customer service.
Ability to resolve issues independently and seek guidance or clarification when needed.
Ability to stand for prolonged periods of up to 60 minutes and sit for prolonged periods of up to 60 minutes.
Ability to perform repetitive motions involving the wrists, hands, and/or fingers.
Ability to operate machinery and/or power tools.
Ability to perform work involving moving objects weighing up to 10 pounds.

Nice To Haves

High school diploma or equivalent with at least 8 years of experience in a fast-paced, customer-focused People & Culture department in an administrative or equivalent role; OR an associate degree with at least 6 years of such experience; OR a bachelor’s degree with at least 4 years of such experience.
Experience facilitating New Hire Orientation or onboarding.
Intermediate-level skills in Microsoft Office products.

Responsibilities

Ensure new employees have a seamless onboarding experience.
Maintain employee data and files—including promotions, transfers, and terminations—in HRIS and other People & Culture systems; complete compliance audits, ensure accuracy, and partner with HLUS Payroll as needed.
Facilitate New Hire Orientation and complete onboarding activities accurately and on time, including HR paperwork, I-9s, E-Verify, payroll forms, and system-access requests.
Coordinate New Hire Orientation by updating PowerPoint presentations, delivering HR content, reserving conference rooms, and sending calendar invitations.
Recommend and implement New Hire Orientation improvements to keep content and delivery relevant to changing regional needs and adult-learning principles.
Manage routine reports and dashboards for departments, FLB Global, and site leadership; complete required state and federal compliance reports; maintain organizational charts; and anticipate internal customers’ needs.
Serve as a subject matter expert on onboarding questions from hiring managers and new hires.
Manage the People & Culture email inbox, respond to routine employee and manager questions, and route complex questions to process owners.
Manage the HR calendar.
Partner with managers, IT, Facilities, HLUS Payroll, HLUS Travel, HLUS Benefits, and other stakeholders on orientation, payroll signatures, employee changes, and systems-access updates.
Work collaboratively with cross-functional teams across multiple FLB locations.
Help ensure the employee experience represents the company’s “People First” motto.
Assist with People & Culture programs and events, such as the Intern Program and Wellness Events.
Perform other duties as assigned.