People & Culture Coordinator- Temp

Sage Hospitality•Asbury Park, NJ

1d•Onsite

About The Position

The People & Culture Coordinator supports the overall People & Culture (Human Resources) function by maintaining accurate associate records and providing a positive, compliant, people-first associate experience. The role supports employment administration, benefits, associate relations, and training, and coordinates, administers, and reports on programs, systems, and processes that support the attraction, engagement, development, and retention of associates in alignment with Sage Hospitality Group policies, procedures, values, and applicable laws and regulations. The position also administers benefit, government, and associate relations programs and recommends process improvements to enhance efficiency, compliance, and the associate experience. The coordinator maintains People & Culture logs, records, files, systems, reports, correspondence, and office supplies; supports recruiting and onboarding; assists with benefits administration and orientation; and maintains accurate payroll-related data in UKG/MySagePage. The role also supports performance review cycles, associate communications and concerns, I-9 compliance, exit interviews, bulletin boards, and training and recognition activities. This is a temporary position at The Asbury Ocean Club/The Asbury. The work is performed inside 95% of the day. Physical requirements include transporting supplies weighing up to 35 pounds, carrying training materials and binders, bending or kneeling to access storage, and moving around the hotel and office. Continuous standing may be required to assist with training sessions. No climbing or driving is required.

Requirements

Associate or bachelor’s degree in Human Resources Management or a related field, or equivalent education and experience, preferred.
Minimum of one year of hotel, hospitality, or People & Culture (Human Resources) related experience preferred.
Basic PC proficiency, including word processing and data entry, and a minimum typing speed of 45 WPM.
Clear and professional written and verbal communication skills.
Ability to work effectively in a fast-paced environment with a strong hospitality mindset.
Ability to manage multiple tasks simultaneously while meeting deadlines.
Strong attention to detail, organizational skills, and time management skills.
Excellent hearing to conduct interviews, address associate concerns, complete reference checks, and answer phones.
Excellent vision to review documentation and applications and maintain accurate files.
Strong verbal communication skills to support interviews, reference checks, and associate inquiries.
Comprehension and literacy skills to read, interpret, and prepare People & Culture documentation.
Ability to transport supplies weighing up to 35 pounds, carry training materials and binders, bend or kneel to access storage, move around the hotel and office, and stand continuously when assisting in training sessions.

Nice To Haves

Bilingual fluency.
Associate or bachelor’s degree in Human Resources Management or a related field, or equivalent education and experience.
At least one year of hotel, hospitality, or People & Culture (Human Resources) related experience.

Responsibilities

Maintain People & Culture logs for new hires, terminations, transfers, department meetings, turnover, birthdays, anniversaries, training, and recognition; prepare accurate and timely pay-period and monthly reports.
Maintain associate records, personnel files, and People & Culture office systems in accordance with compliance, audit, and confidentiality standards.
Prepare correspondence, reports, and memos to support People & Culture operations.
Assist with screening hourly applicants, determining employment eligibility, referring qualified candidates to department leaders, and executing employment processes with hiring managers.
Support recruitment and onboarding using iCIMS, including interview coordination, offer documentation, and background screenings through Checkr.
Assist with benefits enrollment and administration, including group health insurance, 401(k), vacation, sick leave, leaves of absence, and jury duty pay; ensure procedures are followed and forms are completed accurately and on time.
Assist with new associate orientation, including benefits overviews, enrollment guidance, enrollment-form audits, and review of the associate handbook and Sage culture.
Prepare and monitor workflows and enter or update hires, terminations, transfers, and pay changes in UKG/MySagePage to maintain accurate payroll data.
Notify managers of upcoming performance review cycles, prepare documentation, and track completed reviews.
Provide front-line People & Culture support by greeting associates, listening to concerns, and directing them to appropriate leadership or People & Culture partners.
Assist in creating and distributing associate communications, including newsletters and internal announcements.
Ensure compliance with the Immigration Reform and Control Act, including completion and maintenance of Form I-9 documentation.
Conduct exit interviews for hourly associates and document trends and feedback for reporting and insights.
Maintain associate bulletin boards with required notices, internal communications, recognition, and event materials.
Manage office and benefits supply inventory, complete purchase orders as needed, and maintain appropriate stock levels.