Senior Development Coordinator - Fundraising Administration

NYU Langone Health • New York, NY

1d • $66,300 - $80,000

About The Position

The Senior Development Coordinator is an integral member of the Giving and Fundraising Administration teams, providing critical and complex fundraising support to the Vice President of Development & Alumni Affairs. The role supports moves management, donor and prospect research, cultivation and stewardship events and tours, donor relationship tracking, scheduling and coordination, gift processing, and gift agreement administration.

The coordinator collaborates across the department and with institutional partners to support giving operations, donor engagement, and fundraising strategy. Responsibilities include managing complex schedules and communications; coordinating meetings, travel, events, and logistics; preparing donor-facing materials and reports; maintaining donor database accuracy; supporting gift officers and physicians; and assisting with gift transmittals, agreements, budgets, grant documentation, and special projects. The role requires discretion, independent judgment, strong organization, and the ability to manage competing priorities in a fast-paced environment.

Requirements

• Bachelor's degree.
• 4–5+ years of related experience.
• Strong writing and editing skills.
• Commitment to accuracy and attention to detail.
• Ability to work independently and as a team member.
• Ability to adapt to changing priorities in a high-volume, fast-paced environment.
• Ability to interact effectively with diverse audiences and all levels of the organization.
• Ability to manage multiple concurrent assignments and meet deadlines.
• Excellent organizational, interpersonal, and communication skills.
• High energy, initiative, and creativity.
• Self-motivated, outgoing, and results-oriented.
• Knowledge of internet and software applications, including Microsoft Word, Excel, and PowerPoint.
• Effective communication with all levels of the organization.

Nice To Haves

• Development database experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to work strategically, collaboratively, respectfully, and professionally with colleagues across divisions and teams.
• Clear communication, active listening, sharing, and recognition of others' contributions.
• Presence, inclusivity, and communication skills to represent NYU Langone Health and liaise with donors effectively.
• Ability to develop relationships through authenticity, professionalism, and trust.
• Ability to listen and tailor messages to different audiences.
• Ownership of opportunities, challenges, and decisions to advance work and the organization.
• Support for institutional values and competencies and an inclusive environment that welcomes and supports differences.

Responsibilities

• Partner with the Vice President of Development & Alumni Affairs on moves management and update meeting materials, TRAX donor database records, and other systems to document team activity.
• Follow up on meetings by coordinating with individuals and teams, scheduling internal and external meetings, and requesting deliverables, prospect research, and event briefings.
• Connect the Vice President with teams across the office, including the Office of the Executive Vice President, Development Communications, Stewardship, Fundraising Analytics and Data Services, and the Giving team.
• Coordinate incoming requests, questions, and priorities directed to the Vice President of Giving.
• Track follow-up items with team leadership, facilitate timely responses, and support efficient giving operations.
• Evaluate processes with department teams and recommend improvements.
• Manage daily administrative operations supporting gift officers, including complex scheduling and calendar management, communications, correspondence, travel and meeting logistics, expense reports, reimbursements, requisitions, vendor payments, mail merges, workflow prioritization, and project support.
• Plan and execute cultivation and stewardship events and tours, including project management and post-event follow-up.
• Develop donor-facing materials, including PowerPoint presentations and templated proposals, using tools such as Marq.
• Collaborate with Development Communications on donor proposals, stewardship reports, and strategic donor communications, including drafting, editing, and design.
• Prepare gift transmittals accurately and on time, and coordinate with Gift Administration to ensure timely processing of different gift types.
• Run TRAX reports and prepare regular fundraising progress reports.
• Support donor engagement strategies with gift officers through meeting preparation, proposal writing, participation in physician meetings, donor cultivation activities, and donor conversations.
• Maintain the quality and integrity of TRAX data and document development activities related to cultivation, solicitation, and stewardship.
• Partner with Development Legal to prepare draft complex gift agreements and complete and track tasks related to committed gifts and gift agreements.
• Work with gift officers, Development team members, department and division administrators, and physicians to prepare donor proposals, reports, and budgets.
• Conduct supporting prospect research on donors, prospects, and potential funding sources, and help prepare donor briefings.
• Maintain institutional documents, including organization budgets, tax documents, and attachments for grant applications.
• Assist with producing in-house mailings, letters, updates, and invitations to prospects and donors.
• Develop proficiency in online project management tools and other software as needed.
• Manage and participate in special projects and perform other duties as assigned.

Benefits

• Comprehensive benefits and wellness package
• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care

What This Job Offers

• Job Type: Full-time
• Career Level: Senior