Coordinator - Administration

Signal Security•Meridian, ID

23h

About The Position

The Administrative Coordinator is responsible for accurate and timely administrative office functions, including creating schedules, reviewing hours, applicant screening, new-hire processing, report approval, payroll processing, invoicing, collections, and office file management. The role also provides general support to the CEO. The position maintains spreadsheets and business records, uses operations software for scheduling and administrative processes, tracks financial performance, supports collections and hiring, and helps ensure security officers meet state licensing requirements. It also provides customer service to clients and communicates with the owner as needed. Responsibilities, skills, and working conditions may change as needed.

Requirements

High school diploma or equivalent.
At least one year of experience in a growing organization with a fast-paced office environment.
Experience using Excel to manage reports and analysis processes.
Self-starter who can work independently of instruction.
Ability to communicate effectively with staff and clients.
General accounting knowledge.
Intermediate to expert skill in Microsoft Excel, Word, and Outlook.
Solid organizational skills and consistent attention to detail.
Ability to manage multiple projects and shift priorities as necessary.
Excellent problem-solving skills.
Conduct oneself in accordance with Signal 88 Core Values and the Signal 88 employee handbook.

Nice To Haves

Associate degree in a relevant area.
Experience with accounting systems.

Responsibilities

Create schedules and review hours.
Screen applicants and assist with the hiring process, ensuring hiring paperwork is completed on time.
Process new hires, approve reports, process payroll, and manage invoicing.
Maintain Excel spreadsheets for schedules, business equipment, and client data.
Become proficient with operations software to implement schedules, payroll, invoicing, and reports.
Track monthly profitability, expenses, and financials.
Manage collections so clients pay on time.
Monitor overtime and scheduling for security officers.
Ensure compliance with state licensing processes for security officers.
Maintain physical and electronic filing systems.
Communicate with the owner as needed to problem-solve and obtain accurate expense information.
Provide customer service to clients regarding general questions, operations software, invoicing, and collections via phone and/or email.
Provide general support to the CEO.