Credit Administration Coordinator

LaundryLux•West Nyack, NY

3d•$25 - $28

About The Position

The Credit Administration Coordinator supports LaundryLux’s credit and equipment finance operations by coordinating administrative and documentation activities that move transactions from credit approval through documentation, funding, and booking. The role serves as a liaison among Credit, Sales, customers, vendors, Documentation, and Funding teams. The ideal candidate is highly organized and detail-oriented, comfortable with financial information and transaction documentation, and able to manage multiple transactions while maintaining accuracy and timely follow-up. The coordinator gathers and maintains customer financial information, supports credit package preparation, reviews submissions for completeness, coordinates UCC activity, and assists with loan and lease documentation. The role ensures required documentation and credit approval conditions are satisfied before funding, coordinates funding and booking, maintains transaction files, and supports post-funding completion. It also involves communicating with customers, vendors, lenders, and internal teams about outstanding requirements and escalating issues or potential compliance concerns as appropriate.

Requirements

Ability to review, organize, and accurately process financial and credit-related documentation.
Strong organizational and administrative skills, exceptional attention to detail, and accuracy.
Strong written and verbal communication skills for communicating with customers and internal teams.
Ability to manage multiple transactions, priorities, and deadlines simultaneously.
Strong client follow-up skills and ability to keep transactions moving forward.
Strong problem-solving skills, including identifying bottlenecks, resolving issues, and escalating matters when appropriate.
Strong customer service orientation.
Ability to collaborate effectively in a team environment.
Demonstrated ownership and accountability for assigned responsibilities.
Proficiency with Microsoft Excel, Word, Outlook, and other business software.
High school diploma or GED required.
At least 2 years of experience in credit administration, commercial lending, equipment finance, banking, leasing, or a related financial-services environment preferred.

Nice To Haves

Associate degree.
Experience with loan, lease, or commercial finance documentation.
Familiarity with UCC filings and commercial financing documentation.
Experience with loan origination, CRM, ERP, or other document management systems.

Responsibilities

Gather, organize, and maintain customer financial information and supporting documentation for credit review and underwriting.
Assist with preparing and organizing credit packages and supporting information.
Review submitted documentation for completeness and identify missing or inconsistent information requiring follow-up.
Coordinate UCC searches, filings, continuations, amendments, and releases as required.
Assist with preparing and tracking loan and lease documentation.
Ensure required documentation and credit approval conditions are satisfied before funding.
Follow applicable federal, state, and local laws and industry regulations, including data privacy, anti-money laundering, and fair lending practices.
Maintain current knowledge of compliance requirements related to credit, lending, and financial documentation, and promptly escalate potential compliance or regulatory concerns to management.
Maintain accurate electronic and physical transaction files.
Manage funding checklists and coordinate collection of all required items before funding.
Communicate with customers, vendors, lenders, and internal departments to resolve outstanding documentation and funding requirements.
Coordinate transaction booking and funding activities to ensure transactions are processed accurately and on time.
Verify required documentation, insurance, signatures, and other conditions are complete before a transaction is funded.
Assist with post-funding documentation and file completion.
Serve as a primary administrative point of contact for customers and vendors regarding documentation and transaction requirements.
Provide timely updates about outstanding items and funding status.
Maintain professional and responsive communication with internal and external stakeholders.
Escalate documentation, credit, or funding issues to the appropriate team member when necessary.