Senior Construction Administrative Assistant

IREN • Childress, TX

6h • Onsite

About The Position

The Senior Construction Administrative Assistant plays a key role in supporting project delivery across multiple construction sites and initiatives. Reporting directly to the Project Execution Manager, this position serves as the primary administrative point of contact for construction leadership, ensuring seamless coordination between internal teams, contractors, and vendors. The ideal candidate is highly organized, proactive, and capable of managing complex administrative and project coordination tasks in a fast-paced construction environment.

With 100% renewable energy, we build, own and operate our data centers and pride ourselves on being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.

Requirements

• Minimum 7 years of administrative experience, including at least 3 years supporting construction or project management teams.
• Demonstrated experience managing multiple priorities in a fast-paced, deadline-driven environment.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent communication and interpersonal skills; able to interact effectively at all organizational levels.
• Proven ability to anticipate needs, take initiative, and exercise sound judgment in decision-making.
• Professional demeanor with a focus on quality, accuracy, and efficiency.
• Ability to handle sensitive and confidential information responsibly.
• Dependable, resourceful, and capable of supporting multiple leaders simultaneously.
• Must provide own steel-toed work boots; other PPE will be supplied.
• Must be able to reliably commute to the work site daily or have plans to relocate before starting work.

Nice To Haves

• Experience with project management or construction software (e.g., Procore, Smartsheet, Bluebeam, or similar) preferred.

Responsibilities

• Partner with construction leadership to support project planning, budget tracking, and cost reporting.
• Develop and maintain capital expenditure and project cost tracking reports with strong attention to financial accuracy.
• Prepare, coordinate, and distribute detailed construction progress reports, schedules, and meeting minutes.
• Manage project documentation workflows, including RFIs, submittments, transmittals, and other project-related correspondence.
• Oversee procurement and vendor coordination, including purchase requisitions, purchase orders, and invoice processing.
• Lead administrative processes for construction management meetings—schedule, prepare materials, take minutes, and track follow-up actions to completion.
• Assist in developing and implementing improved administrative processes to increase efficiency and consistency across projects.
• Maintain organized electronic and physical filing systems for project records, permits, and correspondence.
• Support construction analytics and reporting by gathering data and maintaining progress dashboards.
• Coordinate travel, site logistics, and onboarding support for project team members and contractors.
• Manage safety-related documentation, including Site Docs entries, safety meeting logs, and compliance records.
• Handle confidential information with professionalism and discretion.
• Serve as a key point of contact for internal and external inquiries, ensuring prompt and professional communication.

Benefits

• 100% company paid health insurance premiums (medical, dental, and vision) for employees, 75% company paid coverage for dependents
• Company-paid short-term and long-term disability insurance
• Voluntary life, critical illness, and accident coverage available
• Health Savings Accounts (HSA) – when combined with the High-Deductible Health Plan
• Employee Assistance Program and wellness resources
• 401(k) retirement plan with company match
• Paid professional development and access to financial planning and legal services
• Paid Time Off (PTO) and paid holidays
• Professional development to support certifications, continuing education, or role related training
• Company events and team-building activities
• Relocation and Living-out-allowance (as applicable and based on successful candidate circumstances)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 11-50 employees