Administrative Assistant - Construction

Cb•Sacramento, CA

1d•Onsite

About The Position

At Phase 3 Construction, Inc., we pride ourselves as a distinguished general contractor, concentrating on new builds and tenant improvements in commercial spaces. We are committed to building structures that not only fulfill our client's vision but also stand the test of time, symbolizing reliability and excellence. This position is based in Sacramento, California. The role is 100% in office. We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Requirements

High school diploma/GED required
Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel, and PowerPoint
Highly organized with excellent time management skills, attention to detail, and the ability to prioritize projects
Familiarity with standard office equipment such as printers and fax machines

Nice To Haves

Associate’s degree, Bachelor's degree, or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position preferred, especially experience in commercial construction or a related field

Responsibilities

Support project managers and estimating team with administrative tasks, reporting, and schedule management
Coordinate project administration, ensuring all necessary paperwork (contracts, permits, insurance, etc.) is processed efficiently.
Manage and update project databases, ensuring accuracy and accessibility of information.
Liaise with project stakeholders (clients, subcontractors, vendors) to ensure smooth communication and project progress.
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Keep inventory of office supplies and place orders