Construction Administrative Assistant

Hire Overseas

2d • Remote

About The Position

We're looking for a Construction Administrative Assistant to provide essential support to project managers, general contractors, and office staff at a fast-moving construction and property services firm operating across Texas and Arizona. You will be the operational backbone of the office — managing documents, coordinating with vendors and subcontractors, communicating with clients, and keeping projects organized and on track from an administrative standpoint. This role has a hard language requirement. You must be fully fluent in both English and Spanish, written and spoken. A significant portion of vendor, subcontractor, and client communication happens in Spanish and there is no workaround for this. If you are highly organized, bilingual, experienced in construction or property management administration, and thrive in a fast-paced environment where priorities shift quickly, this role is a strong fit.

Requirements

• Full professional fluency in both English and Spanish, written and spoken — this is a non-negotiable requirement
• Proven experience as an Administrative Assistant, preferably in construction, property management, or a related industry
• Experience working with property management companies and supporting dispatch or coordination workflows
• Proficiency in Google Workspace including Gmail, Docs, Sheets, Calendar, and Chat
• Strong written and verbal communication skills across both languages
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
• Self-starter who can work independently with minimal supervision in a fully remote environment
• Available Monday through Friday on US Central Time business hours with flexibility for occasional Saturdays when project deadlines require it
• Reliable high-speed internet connection and a private, quiet workspace suitable for video conferencing

Nice To Haves

• Proficiency in Microsoft Office 365 including Word, Excel, and OneDrive
• Experience with construction management tools such as JobTread or CompanyCam
• Familiarity with Wix or similar website platforms
• Background supporting construction projects in Texas, Arizona, or similar markets
• Relevant professional certifications in administration, project coordination, or construction management

Responsibilities

• Prepare and manage construction-related documents including change orders, purchase orders, and service agreements
• Maintain accurate project logs, records, and filing systems across active projects
• Track project-related financial documentation and assist with invoicing and bookkeeping
• Ensure all documentation is organized, current, and accessible to the project team at all times
• Serve as a primary point of contact for vendors and subcontractors in both English and Spanish
• Solicit quotes, process bids, and coordinate with external parties to keep projects moving
• Follow up on open items and ensure vendor and subcontractor commitments are tracked and honored
• Maintain open and professional communication with clients and customers in both English and Spanish
• Provide project updates, address concerns, and ensure a consistently positive client experience
• Draft and send professional correspondence and emails to internal and external contacts
• Provide administrative and clerical support to project managers and office staff
• Handle data entry, scheduling, calendar management, and office supply ordering
• Assist with dispatching and coordination for property management-related workflows
• Perform additional administrative tasks and special projects as assigned

Benefits

• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed