Administrative Assistant, Construction

RK&K • Swatara Township, PA

7d • Onsite

About The Position

RK&K is seeking an Administrative Assistant to work from our Harrisburg PA office. In this role, you will support our Construction Management Group leaders with various contract administration and management tasks for multiple clients and on-call contracts. As needed, the individual may also support the team with limited communications and administrative needs. Come join our team of professionals.

Requirements

• High school diploma or equivalent
• A minimum of three (3) years experience in contract support and administrative assistance
• Experience with document management related to contracts, etc.
• Strong computer skills with an emphasis on Excel, Word and Outlook
• Strong verbal and written communication skills
• Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others
• Ability to work independently and to demonstrate good problem-solving skills is a must

Nice To Haves

• General understanding of various types of government contracts and working knowledge of overhead rates is a plus
• Deltek Vision experience
• Basic understanding of contracts and accounting
• Previous experience with PennDot and PA Turnpike

Responsibilities

• Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
• Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment
• Direct staff as needed to complete progress reports for inclusion in RK&K invoices
• Collect and review subcontractor invoices for inclusion in RK&K invoices
• Enter new projects and tasks into accounting system (Deltek) as required by the Project Manager
• Enter and update budgets for new and existing projects and tasks in Deltek
• Follow up on outstanding information pertaining to the setup of new projects and tasks
• Collect, scan and save all contracts, modifications, supplements, Notice to Proceeds, etc., for all active projects
• Manage time and expense reporting
• Collect and update subcontracts and Certificates of Insurance for subcontractors

Benefits

• Paid time off
• Matching 401(k) plan
• Student Loan Retirement Match Program
• Paid Holidays
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Paid parental leave
• Wellness programs and employee resource groups
• Career Development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED