Construction Administrative Assistant

Tasman Inc • Greeley, CO

1d • $26 - $29 • Onsite

About The Position

The Construction Administrative Assistant plays a key role in supporting the day-to-day operations of the department and project teams. This position provides hands-on experience in administrative functions and job cost accounting, including billing, AP processing, documentation management, and project lifecycle support from startup through close-out. This role requires strong organizational, communication, and time management skills, along with the ability to multi-task, problem-solve, and maintain accuracy under strict deadlines. This position is primarily based in Colorado with little to no overnight travel.

Requirements

• Ability to work independently and collaboratively with minimal supervision
• Strong verbal and written communication skills
• Ability to adapt quickly and manage shifting priorities
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• High school diploma or equivalent
• 1+ years of experience in accounting and billing (construction or related industry preferred)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to learn accounting and ERP systems
• Strong organizational and recordkeeping skills
• Ability to maintain confidentiality
• Strong technical writing and documentation skills
• Excellent communication and time management skills
• Ability to take initiative and learn quickly
• Must be authorized to work in the United States
• Valid driver’s license required

Nice To Haves

• Associate’s degree in Accounting or related field
• Experience in oil and gas (preferred but not required)
• Netsuite Experience

Responsibilities

• Prepare and submit monthly client billings
• Manage, maintain, and track multiple spreadsheets
• Compile and communicate data clearly to managers and stakeholders
• Generate and maintain job cost reports
• Review, code, and process Accounts Payable (AP) invoices
• Enter and maintain equipment unit data in NetSuite
• Support project startup through close-out documentation
• Perform additional duties as assigned

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• Paid Time Off (PTO)
• Paid Sick Time
• Company-Paid Holidays
• Tuition Reimbursement Programs
• Employee Assistance Program (EAP)
• Company-provided safety equipment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED