Construction Administrative Assistant

Sunbelt Rentals, Inc. • Miami, FL

1d • $21 - $29 • Onsite

About The Position

Sunbelt Rentals is looking for an Administrative Assistant to support our Scaffold Division in Miami, FL. This role requires someone who understands the construction industry and can manage the administrative backbone of Scaffold E&D (Erection & Dismantle) operations. The ideal candidate will act as the 'Command Center' for the Scaffold Department, Construction Manager, and Field Crews, leveraging industry knowledge to ensure efficient office operations. This is an on-site role requiring reliability and a proactive approach to supporting project logistics, safety, and personnel management.

Requirements

• Previous experience in Scaffolding or Construction is highly preferred.
• Proficient with Microsoft Office (Excel is essential).
• Ability to bend, squat, and lift up to 25 lbs.
• Comfortable working in an office environment but willing to step into the yard or site conditions (rain, wind, or heat) when the job requires it.

Nice To Haves

• Fully bilingual (English/Spanish) to effectively communicate with diverse crews and customers.

Responsibilities

• Coordinate labor schedules alongside the Construction Manager.
• Maintain open communication between Sales, the Field, and Customers.
• Manage timesheets, Job Tracker entries, and hourly reconciliations.
• Lead safety training, track certifications, and manage the onboarding process for new hires.
• Perform estimates for labor and materials.
• Maintain job folders.
• Manage the logistics of job-related tools and supplies.
• Maintain attendance records and employee files.
• Prepare timesheets and time cards for hourly workers.
• Enter hours into Job Tracker.
• Reconcile hours in Job Tally.
• Confirm all hours are entered timely and correctly.
• Perform other duties as assigned by the Construction Manager.
• Maintain and communicate labor schedule in coordination with Construction Manager.
• Assist in communications between Sales, Field, and Customers.
• Perform estimates of Labor and Materials as requested by Construction Manager.
• Review and maintain Job Folders.
• Assist in maintaining job-related tools, supplies, and related logistics.
• Assist Dispatch and CM with transportation related activities associated with labor projects.

Benefits

• Health, Dental and Vision plans
• 401(k) Match
• Volunteer time off
• Short-term and long-term disability
• Accident, Life and Travel insurance
• Flexible spending accounts
• Tuition Reimbursement Options
• Employee Assistance Program (EAP)
• Length of Service Awards
• 12-25 vacation days depending on years of service
• 5 sick days
• 6 holidays
• 2 half day holidays
• 2 floating holidays
• 1 inclusion day
• 1 volunteer day
• Medical/Dental/Vision Insurance
• 401(k) Retirement Plan - US RRS Plan – CAN
• Paid Parental Leave
• Paid Holidays and Paid Time Off
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed