Construction Administrative Assistant

Gothic Landscape • Las Vegas, NV

21h • Onsite

About The Position

Ready to Grow Your Career with a Team That Builds More Than Landscapes? At Gothic Landscape, we don�t just create exceptional outdoor spaces, we build lasting relationships, strong teams, and careers with purpose. Our culture is rooted in extraordinary service, collaboration, and a commitment to doing great work together. As the nation�s largest family-owned and operated landscaping company, we continue to grow because of the people behind our success. If you�re organized, driven, and thrive in a fast-paced environment where no two days look the same, this could be the opportunity you�ve been looking for. This specific role supports our Production, Grading, and Pavers departments. Position Overview: The Operations Administrator provides administrative and operational support to our Customer Service and Production teams by coordinating work orders, tracking project documentation, and helping ensure day-to-day operations run efficiently and accurately. This role is ideal for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment with multiple priorities and deadlines.

Requirements

• Bilingual Spanish is highly preferred
• Strong computer proficiency, particularly in Microsoft Excel
• Excellent organizational skills and attention to detail
• Ability to adapt quickly in a fast-paced work environment while managing competing priorities and deadlines
• Willingness and ability to learn internal systems and software, including: LSJMS (Landscape Scheduling and Job Management System) On-Screen Takeoff (OST)

Responsibilities

• Schedule and accept work orders for the Customer Service division
• Answer calls from builders regarding warranty dates and work order scheduling
• Track multiple logs in Excel and generate maps for turnovers
• Monitor AWA numbers, approval dates, and purchase order receipt and billing status
• Generate proposals for additional work
• Submit completed AWA documentation and purchase orders to Accounts Receivable while maintaining accurate logs for monthly financial reporting
• Communicate with clients regarding outstanding purchase orders
• Prepare electronic correspondence, reports, and other written communications
• Perform filing, photocopying, emailing, and additional clerical duties as needed
• Assist with additional projects and administrative tasks as assigned

Benefits

• Medical
• Dental
• Vision
• FSA
• 401(k)
• Life Insurance
• 9 Paid Holidays/Year
• Paid Vacation
• Paid Sick Time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed