Senior Administrative Analyst

RCSD•Rochester, NY

About The Position

The Senior Administrative Analyst conducts administrative, program, fiscal, and budget analyses for municipal government and related programs. The role studies departmental and government program procedures, recommends organizational and procedural changes, develops and analyzes budget requests, supports budget presentations, prepares reports, evaluates proposals, and assists with grant applications and feasibility studies. The position also conducts research and works with planning agencies and community groups to encourage participation in grant programs. The role additionally leads Oracle Payables and Expense operations for a $1B organization, managing end-to-end ERP Payables and Expense workflows to support compliance and financial integrity. It serves as an ERP Payables subject matter expert, trains cross-functional staff, supports system adoption, and implements updated financial policies. The position supervises and develops a team, collaborates with financial departments, coordinates fiscal month- and year-end Payables Module closing, monitors exception reports, resolves compliance violations, audits vendor payments and travel expenditures, oversees accounting adjustments and reconciliations, and manages the organizational travel and expense program.

Requirements

Bachelor's degree from a regionally accredited or New York State-registered college or university, plus either three years of paid full-time or equivalent part-time experience in administrative or program analysis, fiscal analysis, budget analysis, grant applications, or program coordination; or a qualifying master's degree plus two years of such experience; or an equivalent combination of education and experience within the stated limits.
Good knowledge of municipal government functions.
Good knowledge of public administration and municipal fiscal planning principles.
Good knowledge of Federal and/or State grant programs and their relationship to local government.
Working knowledge of Microsoft Word, Excel, Access, and PowerPoint.
Ability to develop tables and charts.
Ability to perform fiscal, organizational, and management analyses.
Ability to prepare concise oral and written reports.
Ability to develop and evaluate operating procedures, organizational structures, and fiscal policies.
Ability to work well with others.
Physical condition commensurate with the demands of the position.

Responsibilities

Conduct method and systems studies of departmental and federal, state, and local program procedures.
Propose organizational and procedural modifications.
Prepare narrative reports.
Collect, summarize, and organize input for budget requests.
Develop departmental budget requests.
Analyze departmental and agency budget requests, including capital expenditures.
Assist in presenting budget requests.
Analyze proposals and prepare grant applications for state- or federally funded programs.
Conduct feasibility studies and make recommendations.
Work with planning agencies and community groups to encourage participation in grant programs.
Attend and participate in individual and joint meetings.
Conduct research for special assignments.
Lead Oracle Payables and Expense operations and manage end-to-end ERP Payables and Expense workflows.
Serve as an ERP Payables subject matter expert, train cross-functional staff, drive system adoption, and implement updated financial policies.
Supervise and develop a team of professionals and collaborate across financial departments.
Execute timely fiscal month- and year-end closing of the Payables Module.
Monitor exception reports, resolve compliance violations, and audit vendor payments and travel expenditures.
Oversee accounting adjustments, including accrual reporting, prepaid evaluations, and fund expenditure reconciliations.
Oversee the organizational travel and expense program, including policy compliance, reimbursement workflows, and program reconciliations.