Senior Administrative Analyst
About The Position
The Senior Administrative Analyst leads Oracle Payables and Expense operations for a $1B organization, managing end-to-end ERP Payables and Expense workflows to support compliance and financial integrity. The position serves as an ERP Payables subject matter expert, trains cross-functional staff, encourages system adoption, and implements updated financial policies. It supervises and develops professionals and collaborates with multiple financial departments. The role is also responsible for timely fiscal month- and year-end closing of the Payables Module; monitoring exception reports, resolving compliance violations, and auditing vendor payments and travel expenditures; overseeing accounting adjustments such as accrual reporting, prepaid evaluations, and fund expenditure reconciliations; and managing the organizational travel and expense program, including policy compliance, reimbursement workflows, and reconciliations. The position conducts administrative, fiscal, budget, and program analyses and studies; develops recommendations and reports; supports budget requests and grant applications; conducts feasibility research; and works with planning agencies and community groups to encourage participation in grant programs.
Requirements
- Bachelor's degree from a regionally accredited or New York State-registered college or university, plus either three years of paid full-time or equivalent part-time experience in administrative or program analysis, fiscal analysis, budget analysis, grant applications, or program coordination; or a qualifying master's degree plus two years of such experience; or an equivalent combination of education and experience within the stated limits.
- Qualifying master's degree, where used in place of the experience requirement: Business Administration, Public Administration, Public Policy, Urban Administration, or a closely related field.
- Good knowledge of municipal government functions, public administration and municipal fiscal planning, and federal and/or state grant programs and their relation to local government.
- Working knowledge of Microsoft Word, Excel, Access, and PowerPoint.
- Ability to develop tables and charts; perform fiscal, organizational, and management analyses; prepare concise oral and written reports; and develop and evaluate operating procedures, organizational structures, and fiscal policies.
- Ability to work well with others.
- Physical condition commensurate with the demands of the position.
Responsibilities
- Lead Oracle Payables and Expense operations and manage end-to-end ERP Payables and Expense workflows.
- Serve as an ERP Payables subject matter expert; train cross-functional staff, drive system adoption, and implement updated financial policies.
- Supervise and develop a team of professionals and collaborate across financial departments.
- Execute fiscal month- and year-end closing of the Payables Module.
- Monitor exception reports, resolve compliance violations, and audit vendor payments and travel expenditures.
- Oversee accounting adjustments, including accrual reporting, prepaid evaluations, and fund expenditure reconciliations.
- Oversee the organizational travel and expense program, including policy compliance, reimbursement workflows, and program reconciliations.
- Conduct method and systems studies of departmental and federal, state, and local program procedures.
- Propose organizational and procedural modifications.
- Prepare narrative reports.
- Collect, summarize, and organize input of budget requests.
- Develop departmental budget requests.
- Analyze budget requests of departments and agencies, including capital expenditures.
- Assist in presenting budget requests.
- Analyze proposals and prepare grant applications for state- or federally funded programs.
- Conduct feasibility studies and make recommendations.
- Work with planning agencies and community groups to encourage participation in grant programs.
- Attend and participate in individual and/or joint meetings.
- Conduct research for special assignments.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
