Senior Administrative Services Analyst

County of Yolo•Woodland, CA

3d•Hybrid

About The Position

The County of Yolo is hiring one regular, full-time Senior Administrative Services Analyst for the Social Services Branch of the Health and Human Services Agency (HHSA). The position is based at 137 N. Cottonwood Street in Woodland and is hybrid under the county telework policy. It reports directly to the Social Services Director and serves as the fiscal liaison between the Social Services Branch and the HHSA fiscal department. The role supports fiscal management across the Social Services Branch, including leading the Branch budget and monitoring financial transactions. It is responsible for managing programs across Adult Protective Services, Children’s Medical Services, Child Welfare Services, In-Home Supportive Services, Public Authority, and Public Guardian. The position also supervises several Administrative Services Analysts supporting Child Welfare Services reviews and required state and federal reporting. The Senior Administrative Services Analyst performs highly complex administrative and analytical work in areas including general administrative support, fiscal and contract management, program analysis and compliance, and staff development and training. Duties may include developing and monitoring budgets; analyzing fiscal activity; overseeing contracts, grants, and other funding; preparing requests for proposals and reports; reviewing regulations and legislation; assessing program impacts; recommending operational improvements; and leading or supervising professional, technical, and clerical staff as an ancillary responsibility. In this assignment, duties include working with the Social Services Director, fiscal staff, and Social Services Managers on budget matters; reviewing contracts and amendments; drafting requests for proposals; updating time-study codes; monitoring overtime reports; reviewing revenue streams, allocations, and grants; reconciling the Branch budget and accounts payable; completing reimbursement coding; and reviewing state County Fiscal Letters for impacts on programs and the Branch. The role may also collaborate with staff from other teams, agencies, departments, and contractors. The ideal candidate provides effective internal and external customer service, works collaboratively in a fast-paced environment, adapts to short-notice assignments, solves problems independently, and follows applicable regulations, policies, and procedures.

Requirements

Bachelor’s degree from an accredited college or university in business administration, public administration, accounting, finance, human resources, organizational development, social work, education, or a closely related field; qualifying additional professional-level experience may substitute year for year for up to two years of education.
Either one year of experience as an Administrative Services Analyst in Yolo County, or three years of professional journey-level analytical, administrative, professional, managerial, or supervisory experience in one or more relevant functional areas: general and administrative support, fiscal and contract management, program analysis and compliance, or staff development and training.
Knowledge of advanced governmental budget preparation and control, professional accounting principles and practices, statistical analysis, financial statement preparation, purchasing, and public contracting and purchasing laws and regulations for fiscal and contract management functions.
Ability to perform complex budget, grant, and contract analysis, preparation, and monitoring; recommend financial and accounting procedures; and interpret rules, regulations, and laws applying to purchasing and contracting.
Ability to analyze complex problems, select alternatives, assess consequences, and implement recommendations in support of departmental objectives.
Ability to understand, interpret, and apply complex laws, rules, and regulations relevant to assigned responsibilities.
Ability to collect, interpret, and evaluate complex narrative and statistical data concerning fiscal and management matters.
Ability to communicate effectively in writing and prepare complex reports, correspondence, and memoranda.
Ability to establish and maintain effective working relationships, including with management and executive staff, and to provide leadership to teams, committees, task forces, or staff.
Ability to use computer hardware, software, and peripherals to accomplish work objectives.
Some positions in this classification may require a valid California driver’s license, Class C or higher; reasonable accommodation may be requested for a disability-related inability to meet this requirement.

Responsibilities

Lead the Social Services Branch budget and monitor financial transactions.
Serve as the fiscal liaison between the Social Services Branch and the HHSA fiscal department.
Manage fiscal matters for programs within the Social Services Branch, including Adult Protective Services, Children’s Medical Services, Child Welfare Services, In-Home Supportive Services, Public Authority, and Public Guardian.
Supervise several Administrative Services Analysts supporting Child Welfare Services reviews and required state and federal reports.
Work with the Social Services Director, fiscal staff, and Social Services Managers on budget matters.
Review contracts and amendments and draft requests for proposals.
Update time-study codes and monitor overtime reports.
Review revenue streams, allocations, grants, and other funding sources.
Reconcile the Branch budget and accounts payable, and complete reimbursement coding.
Review state County Fiscal Letters and assess their impacts on programs and the Branch.
Perform complex fiscal analyses and prepare recommendations concerning fund balances, fiscal transactions, budgets, and financial activities.
Develop, monitor, and oversee budgets, contracts, grants, expenditures, and other funding sources.
Prepare requests for proposals, bids, quotes, requests for information, contracts, reports, correspondence, and recommendations.
Analyze complex program, administrative, regulatory, and operational issues and recommend solutions or improvements.
Collaborate with staff from other teams, agencies, departments, and contractors.
May lead or supervise professional, technical, and clerical staff as an ancillary responsibility.
May coordinate program compliance, training, staff development, or other administrative functions as assigned.