Senior Accounts Payable Coordinator

Situation Group • New York, NY

19d • $60,000 - $75,000 • Hybrid

About The Position

Situation Group seeks a Senior Accounts Payable Coordinator to manage day-to-day media accounts payable across US and UK agency campaigns. The role handles the full cycle of invoice entry, tracking, and reconciliation, and serves as a bridge between Accounts Payable and media planning teams. Working closely with the Director of Finance and Accounts Payable Coordinator, the position supports data integrity across media systems, accurate financial reporting, and effective partnerships with internal and external stakeholders.

The role also processes and reconciles production invoices, manages vendor onboarding and records, and supports reporting, auditing, and payment controls. The office is in Midtown Manhattan, with employees currently working in-office three days per week.

Requirements

• Detail-oriented, with strong organizational and prioritization skills.
• Collaborative and solution-oriented.
• Skilled at working with numbers.
• Excellent verbal and written communication skills.
• Competent in MS Office or related programs.
• Able to move fluidly among a variety of day-to-day responsibilities.

Nice To Haves

• Experience with Prisma and Accountability (Counta).

Responsibilities

• Enter media invoices in Prisma and manage their tracking and reconciliation across agency campaigns.
• Review vendor media statements against open accounts payable ledgers to verify invoices are received, cleared, and accounted for.
• Manage credit memos from retrieval and entry into Accountability through application to vendor payment schedules.
• Generate and maintain missing-invoice reports; contact media vendors to obtain outstanding invoices, confirm receipts, and provide payment updates as needed.
• Review and reconcile client media spending against advance billing schedules.
• Enter, process, and reconcile production invoices against purchase orders.
• Identify purchase order discrepancies and request missing purchase order invoices from internal teams.
• Lead media vendor onboarding and maintain vendor profiles in Prisma.
• Facilitate vendor security and banking verifications through EFTsure emails as needed.
• Run and evaluate weekly Open AP reports in collaboration with the Finance Coordinator.
• Monitor direct-remit clients in Prisma and Accountability and audit accounts to ensure only authorized payment-required invoices are processed.
• Coordinate with Media Leadership on invoice reversals and ensure reversed invoices are cleared in Accountability as needed.

Benefits

• Competitive base salary of $60,000–$75,000, commensurate with experience.
• Medical, dental, and vision health care plan.
• Retirement plan with employer match.
• Life and disability insurance.
• Paid time off package including vacation, sick time, “life happens” days, birthdays, summer Fridays, and public holidays.
• Paid family leave.
• Cold brew coffee, snacks, and fresh fruit.
• Wellness resources.
• Special access to New York City’s arts and entertainment scene.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed