Senior Accounts Payable Coordinator

Proskauer•New York, NY

28d•$65,000 - $85,000•Onsite

About The Position

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative, and game-changing. We work seamlessly across practices, industries, and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends, and other industry-redefining companies. Proskauer is seeking a Senior Accounts Payable Coordinator in New York. Reporting to the Accounts Payable Manager, the Senior Coordinator will be responsible for the accurate, timely, and compliant processing of vendor invoices, employee expense reimbursements, and disbursements, while supporting the Firm’s internal controls, financial reporting, and audit requirements. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, deadline-driven professional services environment.

Requirements

Bachelor’s degree in Accounting, Finance or related field
3+ years accounts payable transactional experience in a fast-paced, professional services environment; law firm experience strongly preferred.
Knowledge of Microsoft Excel (pivot tables, V-lookup, reconciliations)
Excellent interpersonal and client service skills, with the ability to communicate effectively across all levels, within the Firm and with third parties
Adaptable to new, different or changing requirements while conveying a sense of urgency
High attention to detail sound judgement, and a commitment to confidentiality

Nice To Haves

Experience with Aderant or Elite (or comparable financial management system) preferred
Experience with Chrome River, Concur, or a comparable invoice/expense management platform preferred.

Responsibilities

Review coding and input of vendor invoices and other payment requests for accuracy, completeness, appropriate coding and supporting documenting before processing.
Process billable and nonbillable invoices through Chrome River in accordance with Firm policies, approval requirements and established procedures.
Research and resolve invoice discrepancies, coding errors, and vendor inquiries in partnership with attorneys, vendors, and Firm staff
Assist with annual Firm 1099 reporting, including data validation, issue resolution and maintenance of supporting tax documentation.
Prepare check and electronic payment files, including ACH and wire payments, and review payment details for accuracy before release by authorized approvers.
Support regular and rush payment cycles, including payment confirmation, exception handling, and follow-up on rejected or returned payments.
Maintain accurate vendor information and support vendor onboarding and change requests in accordance with established procedures.
Provide prompt, responsive, professional service to lawyers, business services departments, vendors and other internal and external stakeholders regarding invoices, payment status, coding and accounts payable procedures.
Assist with month end and year end close activities.
Participate in cross-training, process documentation, system testing, and continuous improvement initiatives designed to strengthen accuracy, efficiency and service.
Provide back-up support across the Accounts Payable department and assist with ad hoc projects, as assigned.
Maintain confidential data, enforce internal controls, and comply with policies and procedures.
Support accounting team in the month end close process, assist with researching reconciling items.
Respond promptly to internal and external audit requests.