Secretary III

San Diego Unified School District • San Diego, CA

1d • Onsite

About The Position

The San Diego Unified School District is hiring a Secretary III for its Physical Education and Health Department in San Diego, California. The position performs high-level secretarial and office managerial duties in a major central administrative office, provides substantial direction to departmental clerical/secretarial staff, and/or provides substantial functional supervision of clerical/secretarial staff at off-site locations.

In this vacancy, the Secretary III will support the department’s financial and budget operations. Duties include processing purchase orders, handling PCards, managing expense transfers, and collaborating with budget analysts. The position may also support time and labor administration, including reviewing timecards, processing absences, running timekeeping reports, and completing Personnel Action Requests (PARs). The schedule is 12 months per year and 40 hours per week. The position is paid on the OTBS Salary Schedule, Grade 37. Employees working 20 or more hours per week qualify for District-paid health and wellness benefits for themselves and eligible dependents. This is a promotional/open opportunity; current monthly salaried District employees receive precedence over other candidates on the eligible list.

Requirements

• Any combination of training, experience, and/or education equivalent to four years (48 months within the last 10 years) of full-time-equivalent, paid, increasingly responsible secretarial experience; office-clerical experience may be considered.
• Typing/keyboarding certificate at a net, corrected speed of 50 words per minute. A certificate is not required and no typing test will be given, but applicants must certify in writing that they have the skill and demonstrate proficiency during the probationary period.
• Complete the online application, including work history and education sections, required attachments, and responses to all application questions.
• Provide contact information for three references, preferably current or previous supervisors.
• Provide a complete employment history, including every educational employer, and HR or Personnel Office email addresses for those employers.
• Answer all required position-specific questions about experience maintaining time sheets, time cards, budget records, and files, and explaining administrative policies and procedures to staff and the public.
• Attach acceptable documentation verifying education, training, or certifications if relying on them to meet qualifications.

Responsibilities

• Perform high-level secretarial and office managerial duties in a major central administrative office.
• Provide substantial direction to departmental clerical/secretarial staff and/or substantial functional supervision of clerical/secretarial staff at off-site locations.
• Support the department’s financial and budget operations.
• Process purchase orders and handle PCards.
• Manage expense transfers and collaborate directly with budget analysts.
• May review timecards, process absences, run timekeeping reports, and complete Personnel Action Requests (PARs).

Benefits

• District-paid health and wellness benefits for the employee and eligible dependents for positions of 20 hours per week or greater.
• A 5% bilingual differential applies to positions that require bilingual skills.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed