Secretary III

Goldbelt, Inc.•San Antonio, TX

3d•Onsite

About The Position

Goldbelt Apex, part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in healthcare IT. The Secretary III provides high-level administrative support to the Logistics team at Brooke Army Medical Center (BAMC), following local, Defense Health Agency, and Joint Commission policies and standards. The role handles complex clerical and administrative functions, supports logistics operations, and facilitates communication between departments. It requires in-depth knowledge of logistics processes, policies, and procedures while maintaining a professional environment and delivering effective service. The position requires a high school diploma or equivalent, at least five years of administrative or secretarial experience (preferably in healthcare or logistics), and U.S. citizenship. Contract personnel must meet the specified physical examination, immunization, medical clearance, and testing requirements before and during contract services. The role may require occasional lifting of office supplies or logistics documents. Goldbelt offers a competitive base salary based on qualifications and experience, along with medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

Requirements

High school diploma or equivalent.
At least five years of experience in administrative or secretarial roles; healthcare or logistics experience is preferred.
Must be a U.S. citizen.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office software.
Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
Excellent written and verbal communication skills.
Ability to work independently and collaborate effectively with a diverse team.
Strong problem-solving skills and adaptability in a dynamic environment.
Ability to handle confidential information with discretion.
Contract personnel must receive a general physical examination before beginning services and provide the required physical examination certificate to the COR 10 calendar days before services begin; the examination must have been completed within 45 days before contract performance.
Contract personnel must meet the specified immunization and medical requirements, including requirements concerning tetanus and diphtheria, hepatitis B, measles and rubella, varicella, polio where applicable, tuberculosis screening before services and annually, and current annual influenza immunization.
Contract personnel must provide required documentation of completed or started immunizations and tests and a schedule for completion of any unfinished requirements; an updated complete certificate is required after completion.
Occasional lifting of office supplies or logistics documents may be required.

Nice To Haves

Familiarity with logistics, procurement, or supply chain management processes.
Additional education or certification in office administration or logistics.
Familiarity with military or government operations.

Responsibilities

Perform administrative duties for the BAMC Logistics team, including managing leadership schedules, appointments, and meetings.
Prepare, review, and distribute reports, memos, correspondence, and other logistics-related documentation.
Manage office communications by screening phone calls, emails, and other inquiries.
Maintain accurate records, files, and databases and ensure data integrity for logistics activities.
Coordinate logistics events, meetings, and training sessions, prepare materials, and take detailed minutes.
Serve as the primary contact between logistics leadership and internal and external stakeholders.
Process and track purchase orders, supply requests, and other logistics paperwork in accordance with BAMC protocols.
Monitor office inventory and order supplies as needed.
Assist with travel arrangements, including booking flights and accommodations and preparing itineraries.
Follow BAMC security and confidentiality protocols when handling communications and documentation.
Maintain knowledge of BAMC logistics procedures and guide staff on administrative matters.
Identify and implement process improvements to support the efficiency of the logistics office.
Complete and submit automated Defense Medical Human Resources System-internet (DMHRSi) manpower-hour submissions reflecting actual hours worked while employed by the facility.