Administrative Secretary III

Arizona Department of Administration • Phoenix, AZ

2d • $33,800 • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is seeking an Administrative Secretary III to perform full administrative secretarial functions of a responsible and confidential nature for the Complex Warden at the Arizona State Prison Complex – Phoenix. The role supports the agency’s public-safety mission and requires organization, customer service, confidentiality, and the ability to work effectively in a prison environment.

The position is based at ASPC–Phoenix, 2500 E. Van Buren St., Phoenix, AZ 85008. Salary is $33,800.00, Grade 14. The posting is open until filled. Employment is contingent on successfully passing a background investigation and drug test. Employees must complete a Tuberculosis test during New Employee Orientation and annually thereafter, and newly hired State employees must successfully complete E-Verify. If driving on State business is an essential job function, the employee must maintain an appropriate valid driver’s license, meet driver-training and record-check requirements, and maintain required liability insurance when using a personally owned vehicle.

Requirements

• Knowledge of Arizona Department of Administration Personnel Rules and ADCRR policies and procedures.
• Knowledge of written and verbal communication and grammatical formatting using concise, specific, grammatically correct non-technical language.
• Knowledge of computer use and software, including spreadsheet software, Microsoft Office, and Google Suite.
• Knowledge of techniques for screening incoming calls, visitors, and telephone calls.
• Knowledge of working in and managing a budget.
• Problem-solving and interpersonal skills.
• Excellent written and verbal communication skills.
• Tact in dealing with the public and staff in person and by telephone.
• Ability to handle multiple tasks, work with minimal supervision, and work as a team member.
• Time-management skills and ability to handle employee time sheets and timekeeping.
• Ability to assist employees effectively, work effectively with others, investigate and resolve problems, plan and coordinate activities, establish priorities, and develop effective operating procedures.
• Ability to work effectively under short deadlines and maintain confidentiality.
• Ability to work in a prison environment.
• Successful completion of a background investigation, drug test, TB testing requirements, and E-Verify.
• If driving on State business is required, a current, valid, class-appropriate driver’s license, required training and acceptable driving record are required; required liability insurance applies when using a personally owned vehicle on State business.

Nice To Haves

• Two years of professional office experience.
• Proficiency in Google Suite/Google Workspace, Microsoft Word, Excel, PowerPoint, and email.

Responsibilities

• Compose correspondence and respond to routine correspondence.
• Use computers and relevant software.
• Compile and prepare weekly and monthly reports.
• Update the department policy manual.
• Type meeting minutes.
• Complete special projects.
• Perform timekeeping and process employee time sheets.
• Create, organize, and maintain confidential and administrative files.
• Log, track, copy, and forward responses for correspondence and documentation.
• Maintain files.
• Collect and distribute incoming and outgoing staff and department mail.
• Answer, screen, and appropriately refer calls.
• Coordinate special events, meetings, and fundraising events.
• Drive on State business when required.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days, with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Medical, dental, life, short-term disability, and long-term disability insurance options.
• Arizona State Retirement System participation; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans and credit union membership.
• Wellness program.
• Incentivized commuter club and public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed