Secretary III

Akima, LLC • Dahlgren, VA

2d • Onsite

About The Position

The Secretary III provides senior-level administrative and clerical support to NSWCDD Division Leadership, Division Staff, and Branch Heads. The role coordinates administrative operations, manages correspondence and information systems, supports leadership meetings, tracks personnel and organizational requirements, and ensures timely completion of administrative actions. It requires strong organizational skills, independent judgment, advanced software proficiency, and the ability to coordinate and guide contractor administrative support personnel.

The Secretary III independently manages competing priorities, maintains accurate records, meets established deadlines, and handles classified, sensitive, and personally identifiable information with appropriate discretion and security. The position coordinates with Government and contractor personnel and performs duties within the boundaries of a non-personal services contract, without exercising supervisory authority over Government employees.

This is an on-site position paying $27.00 per hour, with an additional $5.09 per hour for health and welfare. The company describes a comprehensive benefits program, including medical, dental, vision, and life insurance, 401(k), voluntary benefits, and leave as defined under the Department of Labor's Wage Determination.

Requirements

• Must be a U.S. Citizen with a current DoD Interim Secret clearance and the ability to obtain and maintain a final Secret clearance.
• Four years of experience creating and maintaining documentation and data management systems, including two years supporting Federal Government programs.
• Experience providing mid-executive-level administrative support (O-6 military, GS-15 civilian or below) and general administrative support.
• Proficiency in Microsoft Windows, Word, Excel, PowerPoint, Outlook, Teams, Access, and Adobe.
• Typing speed of at least 60 words per minute.
• Proficiency in meeting coordination, calendars, appointment scheduling, formal filing systems, document editing and formatting to Government standards, scanning, faxing, telephone support, and professional visitor reception.
• Ability to work independently, multitask, communicate professionally, prepare formal reports, and produce formal meeting minutes.
• Experience handling and storing classified or sensitive information, including Personally Identifiable Information (PII).
• Experience overseeing and directing contractor support teams, training and mentoring personnel, team building, and conflict resolution.

Nice To Haves

• Experience with SharePoint, Confluence, Archibus, DISS, DoD timekeeping systems, and Navy administrative procedures.
• Experience with advanced Excel and PowerPoint applications.

Responsibilities

• Prepare, edit, review, and route technical and non-technical correspondence, memoranda, reports, presentations, and other materials.
• Serve as the Division's primary administrative point of contact, managing communications, inquiries, correspondence, and administrative deadlines.
• Coordinate leadership meetings, including scheduling, logistics, agendas, minutes, action-item tracking, and follow-up.
• Support Division Staff and Branch Heads, including providing temporary administrative coverage when needed.
• Assist with complex Excel workbooks, PowerPoint briefings, awards submissions, and Division All Hands activities.
• Maintain Division SharePoint sites, Teams channels, and Confluence pages, including Division Staff and quarterly All Hands information.
• Develop and maintain systems and procedures for tracking administrative actions, project activities, deadlines, and leadership requirements.
• Maintain organizational charts, electronic records, and the Division Records Management Administrative File Plan in accordance with established requirements.
• Maintain Archibus records, including monthly seating assignment verification and data corrections.
• Identify and support improvements to administrative processes and procedures.
• Serve as Division Timekeeper, monitoring timecard submissions, identifying delinquencies and discrepancies, generating reports, and processing authorized corrections.
• Track SSEP onboarding and departure dates and ensure new employees and interns complete required onboarding checklists.
• Maintain Division emergency muster and personnel accountability information.
• Coordinate visitor access and submit required Pass & ID, DISS, transportation, BER, and OneStop requests.
• Coordinate administrative activities with the Department Executive Assistant, Division Leadership, Branch Heads, technical personnel, and branch secretarial staff.
• Communicate established procedures and provide guidance, assistance, and training to contractor administrative support personnel.
• Support consistent administrative practices, collaboration, and resolution of administrative issues across the Division.
• Coordinate office equipment requirements, basic troubleshooting, and other daily administrative support needs.
• Independently manage competing priorities, maintain accurate records, and meet established deadlines.
• Handle classified, sensitive, and personally identifiable information with appropriate discretion and security.
• Maintain professional communication, responsiveness, and effective working relationships with Government and contractor personnel.
• Perform duties within the boundaries of a non-personal services contract, without exercising supervisory authority over Government employees.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• Other voluntary benefits
• Vacation, holiday, and sick leave as defined under the Department of Labor's Wage Determination
• Growth opportunities
• Retirement options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed