EXECUTIVE SECRETARY III

State of Illinois•Rushville, IL

7d•$69,744 - $99,108•Onsite

About The Position

The Division of Behavioral Health and Recovery is hiring an Executive Secretary III for the Treatment and Detention Facility in Rushville, Illinois. The position serves as a confidential administrative secretary to the Program Director and performs highly responsible, confidential secretarial and administrative work. It maintains the Director’s Office filing system, including Facility Incident Reports, and supports correspondence control, timekeeping, scheduling, meetings, and conferences.

Requirements

Knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience, or completion of high school and five years of secretarial experience.
Ability to keyboard accurately at a rate of 55 words per minute.
Ability to use office equipment, including personal computers.
Ability to pass the IDHS background check.
Ability to pass a drug screen for drugs prohibited from recreational use under Illinois law.

Nice To Haves

Two years of secretarial experience reviewing and assigning incoming correspondence, tracking assignment and report status or completion, and confirming responses and completion by assigned deadlines.
Two years of secretarial experience researching and writing responses to inquiries from sources including media and legislature on matters concerning residents, employees, audits, or similar topics for a public or private organization.
Two years of secretarial experience organizing and maintaining files for a public or private organization.
Two years of secretarial experience as a timekeeper, monitoring and entering employee daily attendance, and resolving outstanding time issues.

Responsibilities

Serve as a confidential administrative secretary to the Program Director.
Manage correspondence control for the Program Director’s Office.
Maintain the Director’s Office filing system, including Facility Incident Reports.
Serve as timekeeper for the Program Director’s staff.
Maintain the supervisor’s schedule.
Perform other duties as required or assigned that are reasonably within the scope of the listed duties.

Benefits

Pension program.
Group health, life, dental, and vision insurance.
Three paid personal business days annually.
Twelve paid sick days annually, with unused sick days carrying over from year to year.
Ten to 25 days of paid vacation annually, with 10 days in the first year of employment.
Thirteen paid holidays annually, or 14 in even-numbered years.
Flexible work schedules when available and dependent on the position.
Twelve weeks of paid parental leave.
Deferred Compensation Program supplemental retirement plan.
Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan.
Eligibility for the Federal Public Service Loan Forgiveness Program.
Eligibility for GI Bill training and apprenticeship benefits for qualifying veterans.
Commuter Savings Program for Chicago employees.