Executive Secretary

Bristol Bay Area Health Corporation • Dillingham, AK

2d

About The Position

The Executive Secretary provides administrative support to Jake's Place staff to help ensure efficient, cost-effective, and timely services for individuals and families in the Bristol Bay region. The position processes and distributes reports, enters client information into the State of Alaska's reporting database, and supports office operations by maintaining equipment records and hazardous-material documentation.

Requirements

• High school diploma or equivalent.
• Two years of college-level business courses and two years of secretarial experience; experience in a health care facility is preferred.
• Intermediate or advanced skills in accounting, business English, and software programs.
• Professional verbal and written communication skills, including the ability to take minutes of complex meetings.
• Organized and dependable, with the ability to work with minimal supervision toward program goals and objectives.
• Ability to handle non-routine situations sensitively with clients and their families in a variety of cultural settings.
• Familiarity with office equipment and Microsoft Office (Word, Excel, and PowerPoint).
• Typing speed of 55 or more words per minute.
• Ability to maintain complete confidentiality of patient and business information.

Nice To Haves

• Secretarial experience in a health care facility.

Responsibilities

• Processes accurate monthly and quarterly reports for distribution to staff and supervisors.
• Runs ad hoc reports when requested by staff and supervisors.
• Enters client information into the State of Alaska's reporting database.
• Oversees maintenance of office equipment.
• Maintains an up-to-date equipment inventory and a current listing of hazardous materials used by Jake's Place staff, along with the appropriate Material Safety Data Sheets.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED