Executive Secretary 11

State of Michigan • Lansing, MI

1d

About The Position

This position provides administrative support to the Bureau of Technology Services. The Executive Secretary coordinates recurring operational tasks, supports meetings and communication workflows, assists with hiring and personnel processes, and helps track procurement and invoicing activities. The role enhances bureau efficiency through organized documentation, consistent follow-through, and flexible support across multiple functional areas.

The position is full-time. Applicants must apply through the NEOGOV system and attach a resume and cover letter; failure to do so may result in screening out of the selection process. Newly hired state employees must pass a pre-employment drug test. Criminal records will be checked, and any offer is conditional on the results indicating eligibility for employment.

Requirements

• High school education or equivalent level typically acquired through completion of high school.
• Six years of office experience involving administrative support practices, including one of the following: four years equivalent to experienced (E7) level administrative support work, Secretary 7, or Legal Secretary 7; three years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; two years equivalent to Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or one year equivalent to Division Head Legal Secretary 10 or Executive Secretary E10.
• Submit an application through the NEOGOV system.
• Attach a resume and cover letter.
• Pass a pre-employment drug test and meet employment eligibility requirements based on criminal background record checks.

Responsibilities

• Coordinate recurring operational tasks for the Bureau of Technology Services.
• Support meetings and communication workflows.
• Assist with hiring and personnel processes.
• Help track procurement and invoicing activities.
• Maintain organized documentation and follow through on administrative tasks.
• Provide flexible support across multiple functional areas.

Benefits

• Eligible to participate in benefits offered by the state.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED