Executive Secretary 2

Commonwealth of Pennsylvania • Dauphin County, PA

3d • Hybrid

About The Position

The Executive Secretary 2 supports the Pennsylvania Department of Agriculture’s Executive Office by coordinating daily operations and handling essential administrative tasks. The position ensures the Secretary and Executive Deputy Secretary have the information and structure needed to carry out their work. Duties include coordinating meetings, maintaining records, supporting executive schedules and travel, handling correspondence, processing administrative materials, and assisting with projects and reports.

This is a full-time position with work hours of 8:00 AM to 4:00 PM, Monday through Friday, and a 30-minute lunch. Part-time telework may be available for up to two days per pay period, subject to the requirements and changing availability of the telework arrangement. Employees who cannot telework may report to the headquarters office in Harrisburg, Pennsylvania.

Requirements

• Five years of progressively responsible experience in secretarial work, or an equivalent combination of experience and training.
• Appropriate formal post-high-school secretarial training may substitute for the required experience on a year-for-year basis, up to four years.
• Ability to perform the essential job functions.
• Application must include a resume; claimed college education must be supported by a copy of transcripts, which may be unofficial.

Responsibilities

• Arrange weekly staff meetings, prepare agendas, and organize required documents.
• Create official meeting minutes, track action items, and maintain files for future reference.
• Set up meetings and conference calls, and arrange travel plans for executive leadership.
• Review, route, and prepare correspondence, and maintain communication with agency staff.
• Manage requisitions, forms, reports, and submissions related to telework and staffing needs.
• Research information, compile data, and prepare reports, graphs, and spreadsheets.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed