Secretary III/Administrative Secretary - Pediatrics - Mineola

NYU Langone Health • Village of Mineola, NY

2d

About The Position

NYU Langone Hospital—Long Island is hiring a Secretary III/Administrative Secretary to perform secretarial and administrative duties that maintain and support the Pediatrics department in Mineola. The role compiles information, prepares reports, maintains department accounts, coordinates department activities for projects or programs, processes correspondence and purchasing and timekeeping information, and helps manage departmental computing and software resources. The successful candidate also supports the organization and flow of information throughout the department and serves as a liaison with other departments and staff.

Requirements

• High school diploma or equivalent.
• At least three years of related experience in a secretarial role.
• Strong oral and written communication, multitasking, attention to detail, organizational, customer service, and interpersonal skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Knowledge of office procedures.
• Ability to communicate effectively with all levels of the organization.

Responsibilities

• Perform a variety of complex, sensitive, confidential, and highly responsible office duties.
• Update project documentation with staff; create and maintain databases; compile, prepare, and enter information from sources such as accounting and statistical documents; maintain tracking information and reports; create statistical spreadsheets; and enter corrections and updates.
• Maintain calendars; coordinate activities and special events; screen and answer phones; coordinate meetings with other departments or outside agencies; arrange meeting rooms; notify participants; prepare meeting materials; and take minutes when needed.
• Maintain accurate electronic and hard-copy files, records, and logs; prepare and monitor logs, accounts, and files; and organize office and specialized files according to the records management program.
• Handle administrative details such as ordering supplies, arranging equipment repairs, transmitting information, and updating reference materials; distribute information and manage incoming and outgoing mail, packages, and special shipments.
• Coordinate project or program and department computing and software resources, which may include a web page.
• Provide administrative, secretarial, advanced clerical, and programmatic support; relieve the department head of administrative work; assist with operational and administrative problems; and help compile reports.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resource groups for peer support.
• Employee wellness program covering physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED