Secretary III/Administrative Secretary - Pediatrics - Mineola

NYU Langone Health • Mineola, NY

1d

About The Position

NYU Langone Hospital—Long Island is hiring a Secretary III/Administrative Secretary to provide secretarial, administrative, advanced clerical, and programmatic support to the Pediatrics department in Mineola. The successful candidate will help maintain and support departmental operations, compile information and reports, maintain accounts, coordinate project or program activities, prepare and process correspondence and meeting materials, and support purchasing and timekeeping processes. The role also coordinates departmental computing and software resources and helps organize, maintain, and circulate information throughout the department. The position serves as a liaison with other departments and staff and may relieve the department head of administrative work and assist with operational and administrative problems.

The position involves handling varied, complex, sensitive, highly responsible, and confidential office work; maintaining databases, records, files, logs, calendars, and tracking reports; coordinating meetings and events; managing office details and supplies; and distributing information and correspondence. The successful candidate must communicate effectively with people at all levels of the organization.

NYU Langone Health describes its benefits and wellness package as including financial security benefits, a generous time-off program, employee resource groups, and a holistic wellness program addressing physical, mental, nutritional, sleep, social, financial, and preventive-care well-being. The annual salary range is $69,870.15–$69,870.15. Actual salary depends on factors including experience, specialty, education, and hospital need.

Requirements

• High school diploma or equivalent.
• At least three years of related experience in a secretarial role.
• Strong oral and written communication skills.
• Multitasking, attention to detail, organizational, customer service, and interpersonal skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Knowledge of office procedures.
• Ability to communicate effectively with all levels of the organization.

Responsibilities

• Perform a wide variety of complex, sensitive, responsible, and confidential office duties.
• Interact with staff members to update project documentation as needed.
• Create and maintain databases; compile, prepare, and enter accounting, statistical, and related information from various sources.
• Create and maintain computer-based tracking information and reports, including databases, records, lists, statistical spreadsheets, corrections, and updates.
• Maintain calendars; coordinate activities, special events, meetings, and arrangements with other departments or outside agencies; set up meeting rooms, notify participants, prepare or assemble materials, and take minutes when needed.
• Create and maintain accurate, current electronic and hard-copy files, records, and logs.
• Develop, prepare, and monitor logs, accounts, and files, including manual and computer logs and specialized or technical documents.
• Organize and maintain office and specialized files in accordance with the organization’s records management program.
• Handle office administrative details, including ordering supplies, arranging equipment repairs, transmitting information, and keeping reference materials current.
• Distribute information and handle incoming and outgoing mail, packages, and special shipments.
• Coordinate project or program and department computing and software resources, which may include a web page.
• Provide administrative, secretarial, advanced clerical, and programmatic support to the assigned department; relieve the department head of administrative work and assist with operational and administrative problems.
• Assist in compiling reports.
• Perform other duties as assigned.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Employee wellness program addressing physical, mental, nutritional, sleep, social, financial, and preventive-care well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED