Advertising & Sales - Sales Coordinator

Omni Hotels & Resorts•New York, NY

4d•$32 - $35

About The Position

The Sales Coordinator supports the sales office and assigned managers by organizing workloads, preparing and distributing correspondence, maintaining files, handling calls and messages, entering group information and work orders, and assisting with client and guest needs. The role also provides reception coverage, supports meetings, processes mail and VIP amenities, and helps resolve Business Center technology and printer issues.

Requirements

Ability to work independently and collaboratively.
Good communication skills.
Strong computer skills, including Microsoft Word, Publisher, Outlook, Outlook Express, and Excel.
Good organizational skills.

Nice To Haves

Previous knowledge of Salesforce, Opera, and Synergy.

Responsibilities

Schedule and prioritize workload to meet deadlines for all managers.
Type and distribute correspondence, including letters, emails, proposals, and contracts, ensuring accuracy.
Maintain reader files and account files, including post-convention reports, letters, and fax information.
Check the mailbox in the morning and afternoon.
Answer sales office calls by the third ring and ensure managers receive complete messages promptly.
Enter group information, including sites and resumes, in Access.
Enter work orders in Synergy as directed by managers.
Assist unassigned managers as needed.
Update bulletin boards during assigned months.
Gather materials and mail packages to clients as necessary.
Take detailed inquiry leads and submit them to the appropriate manager.
Input amenities for VIP clients in Epitome and process related paperwork.
Process outgoing mail.
Cover reception during lunch.
Take minutes at committee and assistant meetings as directed.
Assist with Business Center issues, including checking computer and printer operation, resolving paper jams, replenishing paper and toner, ordering toner cartridges through Birchstreet, and assisting guests with IT or printer issues.