Sales Coordinator, Brokerage

JLL•Phoenix, AZ

8d•Onsite

About The Position

JLL is seeking a Sales Coordinator to support commercial real estate brokerage producers within its Phoenix office as part of the Brokerage Operations team. The role provides administrative, financial, marketing, and operational support in a fast-paced, collaborative, dynamic, and inclusive environment. The coordinator partners with brokers, research, marketing, finance, and other coordinators, with exposure to multiple aspects of the business. Responsibilities include gathering market research for client deliverables; preparing deal documents and correspondence; maintaining CRM records; managing online property listings; creating marketing materials and presentations; supporting industry functions and client events; processing deal paperwork, invoices, and broker expenses; and providing general administrative and office support. This is an on-site position in Phoenix, Arizona. Candidates must be authorized to work in the United States without visa sponsorship.

Requirements

At least 1 year of relevant experience supporting multiple people, preferably in commercial real estate or another professional services organization.
High proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to learn new software and JLL in-house platforms.
Experience with Adobe InDesign.

Nice To Haves

Project management capabilities, including multitasking, prioritization, deadline management, and the ability to work independently and with a team.
Resourcefulness, proactivity, attention to detail, willingness to learn, a positive attitude, and a drive for personal growth and development.
Ability to exercise discretion and professionalism when handling confidential and private information.
Strong proofreading and editing abilities.

Responsibilities

Gather market research to create client deliverables such as market surveys, tour books, and competitive sets.
Prepare deal documents—including requests for proposals, letters of intent, renewal letters, leasing status reports, and customer and prospect correspondence—with broker direction or according to company policies and best practices.
Update and maintain the company CRM database to track prospects, clients, and deal information.
Manage and maintain property listings on CoStar, LoopNet, View the Space, and Hightower.
Prepare property marketing flyers, brochures, and email distributions.
Create and edit presentations, pitches, and client deliverables for prospect and client meetings.
Assist with and participate in planning industry functions, client events, and open houses as needed.
Collect and process deal file paperwork; calculate, generate, and send invoices using JLL’s accounting platform.
Track and process broker expense reports according to JLL’s travel and expense policy.
Provide general administrative support, including printing, binding, scheduling meetings, greeting clients, setting up conference rooms, office maintenance, broker IT support, travel arrangements, and front desk coverage as needed.